Senior Administrative Assistant (Legal, Business Development, and Compliance)

If you find science, speed, and success exhilarating, you have come to the right place.

Novavax, Inc (Nasdaq:NVAX) is a biotechnology company that creates transformational vaccines that address some of the world’s most pressing infectious diseases. We have more than a decade of experience contending with some of the world’s most devastating diseases, including COVID-19, seasonal influenza, RSV, Ebola, MERS, and SARS. Hard-won lessons and significant advances illustrate that our proven technology has tremendous potential to make a substantial contribution to public health worldwide.

Our scientists are committed to developing vaccine candidates for some of the world’s toughest viral threats by utilizing the power of our innovative recombinant nanoparticle vaccine platform. Our vaccine technology combines the power and speed of genetic engineering with the immunogenicity enhancing properties of our Matrix-M™ adjuvant to efficiently produce highly immunogenic particles targeting some of the most pressing viral infectious diseases.

Novavax, Inc. is headquartered in Gaithersburg, Maryland with additional facilities in Uppsala, Sweden and Bohumil, Czech Republic.

Summary of the Position:

We are seeking a Senior Administrative Assistant to provide executive level administrative support to the Senior Vice Presidents, Vice Presidents, Senior Directors and department as needed.  The position will report to the Executive Administrative Assistant.

Responsibilities include but are not limited to:

• Maintain and update calendars in a fast-paced environment with many competing priorities including fielding all incoming scheduling requests, prioritizing the most urgent and sensitive matters and meetings, communicating with all parties, and ensuring that meetings are set up for success
• Coordinate internal and external meetings for multiple executives
• Coordinate complex domestic/international travel arrangements and logistics
• Prepare and submit expense reports and purchase requisitions
• Assist with IT requests for hardware, software applications and supplies within department standards and company procedures to meet business priorities
• Assist with the onboarding of departments’ new hires
• Assist with departmental projects/events as requested
• Coordinating Scientific and / or Commercial presentations with participating countries around the globe
• Discretion and absolute confidentiality regarding schedules, plans and correspondence
• Competent with various video conferencing technologies
• Serve as backup to Executive Assistant
• General office duties as needed

Minimum Requirements:

• 3-5 years of experience in an executive support setting
• High School Diploma/GED required
• Exceptional interpersonal skills
• Strong written and verbal communication skills
• Team player and collaborative personality
• Highly flexible and able to work with ambiguous requirements
• Highly competent, outstanding organizational skills, detail oriented and thorough follow through
• Must have advanced knowledge of MS Office and advanced expertise with Word and PowerPoint
• Prior experience working with a research & development organization is a plus
• Science background is highly desirable

Novavax offers a base salary, annual bonus, equity grants, professional career development/growth opportunities, and a comprehensive benefits package including medical, dental, vision, Rx, STD, LTD, Life, Optional Life, 401(k) plan.

Equal Opportunity Employer/Veterans/Disabled

Novavax is an equal employment opportunity employer. Employment and advancement opportunities are available to all individuals on an at-will basis, regardless of their race, color, national origin, religion, ancestry, citizenship status, military or veteran status, sex, sexual orientation, gender identity or expression, age, marital status, family responsibilities, pregnancy, disability, genetic information, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law.

Except where prohibited by applicable state law, this position requires that you be fully vaccinated against COVID-19 unless you need a reasonable accommodation or qualify for an exemption.

#LI-VN