Executive Assistant

Job Title:                                           Executive Assistant

Company, Department:                 Emera Energy

Location:                                           Halifax, NS

Type of Employment:                     Regular, Full Time

Closing Date:                                   June 30, 2023

Reference Number:                        11449

At Emera Energy (EE), you’ll be part of a dynamic, inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are in a fast paced, energetic, and entrepreneurial business delivering  energy services to customers across North America.

Based in Halifax Nova Scotia, EE is a wholly owned subsidiary of Emera Inc. (TSX:EMA).  We market and trade natural gas and power and provide a full suite of energy management services.  

Our Values define our culture and support the achievement of our business objectives. Safety and Wellness, Honesty, Integrity, Respect and Environmental Responsibility are table stakes for us. In addition, our business values Commercial Acumen, Performance, Collaboration, Challenge and Opportunity, Loyalty, Good Citizenship and, Fun and Celebration. If you see yourself in these Values, we have an opportunity that may interest you. 

We are currently looking for an Executive Assistant reporting to the Vice President, Origination.

• Oversee daily office activities including organizing schedules and meetings, preparing documents and presentations, file and document management, invoice processing, travel planning, and processing expense reports;
• Organize, attend and record minutes at various meetings and distribute or archive them accordingly, actioning items and deliverables as required;
• Assist with the activities associated with work plan deliverables;
• Contribute to the development of new ideas and approaches to improve work processes. 

What skills will make you successful?

• You recognize yourself in most of the following competencies, and where possible possess the skills and experience listed below:
• The successful candidate will have experience working as an Executive Assistant or Administrative Assistant in a professional environment, possessing five to ten years experience in a related field;
• Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner;
• Ability to work both independently and collaboratively, resolve issues, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities;
• Must be proficient at Microsoft Outlook, Excel, Word, Sharepoint and tech savvy when learning new technology;
• Keen attention to detail and good sense of judgement are key skills required to be successful in this position;
• Eager and adept at jumping in and supporting the team where and when needs arise.

The Executive Assistant role is an integral part of the teams of the executives they assist and, as such, the incumbent must be an enthusiastic team player and be able to maintain adaptability as the teams’ priorities change. You bring maturity, confidence, flexibility and decision-making capability, along with enthusiasm, energy and a great sense of humor. 

We understand that experience comes in many forms. We’re dedicated to adding new perspectives to the team - so if your experience is close to what we’ve listed above, we encourage you to consider applying.  

  In addition to interesting and challenging work amidst a great team Emera Energy offers:

• Health & Wellbeing Programs:    A comprehensive benefits plan, defined contribution pension plan, access to a free on- site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
• Opportunity to Grow Your Career:    Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education   programs.
• Community Engagement & Care:    Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching & volunteer programs, and  scholarships for children of employees. 

Diversity, Equity, and Inclusion at Emera  :   At Emera Energy we value diversity, equity, and inclusion. We strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, women in underrepresented roles, persons with disabilities, and members of the 2SLGBTQ community. Applicants from these equity groups may self-identify through the online application process. Emera supports candidates and employees with access and accommodation needs.

Recruitment and Promotion Policy:      When filling vacant positions, we are determined to hire the best candidates available. We are committed to providing employees with a fair and equal opportunity to compete for jobs. Hiring and promotion of employees is based on skills, capabilities, knowledge and demonstrated abilities.

While our employees are not required to report their vaccination status at this time, we continue to recommend that employees get their COVID-19 vaccination and stay up to date with boosters to protect themselves, their families, coworkers, and the public. It is important to note that the Emera Corporate Vaccine Policy could be reinstated, in part or in full, at any time.

If you don’t quite see yourself in this role but want to join our team, set up a    Job Alert    to learn about future opportunities!