Office Assistant

Office/administrative task focused. Detail orientated. Works well with a dynamic team. Open to somewhat entry level if candidate meets the basic requirements.

Updating PO’s, ordering non inventory items, assisting supplier set up, shipment tracking. Communication with suppliers.

Responsible for supplier order placement and follow up related to purchased products as measured by on-time conforming product delivery.

Functions and Responsibilities

• Purchase materials part, supplies, and equipment following established purchasing policies and procedures while optimizing price, delivery, and terms.
• Communicate specifications, investigate, and identify qualified suppliers, issue requests for quotations and implement procurement action.
• Negotiate with suppliers for price, delivery, and quality.
• Act as a liaison between supplier and internal customers.
• Release purchase orders, follow up and expedite as necessary, evaluate product values according to knowledge of market price, coordinate purchasing activity with internal customers to maintain inventory at planned levels and maintain all procurement records.
• Make inquiries, obtain quotes and pricing, prepare, and edit purchase requisitions, issue purchase orders.
• Perform administrative duties such as: prepare and edit purchase orders and bid requests, match receiving tickets with PO’s and an accurate inventory of designated components.
• Foster and maintain positive supplier relationships.
• Ensures commercial, legal, ethical, and contractual compliance in all procurement transactions.
• Good working knowledge of MS Office Suite – proficiency in Excel.
• Must possess follow-up and accuracy with record keeping of transactions and communications.
• Professional verbal and written communication skills, good organizational skills, demonstrated ability to multitask with attention to detail and excellent problem solving, research, and interpersonal skills.
• Ability to work independently with demonstrated self-initiative.

Qualifications
- Proficiency in Microsoft Office suite, particularly Excel
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent communication skills, both written and verbal
- Experience in administrative tasks and data entry
- Familiarity with multi-line phone systems and calendar management
- Ability to work in a fast-paced office environment
- Knowledge of office management practices and procedures

Job Type: Temporary

Pay: $21.50 - $28.25 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday
• Morning shift

Experience:

• Inventory management: 2 years (Preferred)
• Purchase orders: 2 years (Preferred)
• MS Excel: 2 years (Preferred)

Ability to Commute:

• Kent, WA (Required)

Work Location: In person

Salary : $22 - $28