Administrative Assistant

As an NRG employee, we encourage you to think creatively and proactively about your career choices. Our work environment is dynamic and the career opportunities across our businesses offer variety and challenge. Providing career growth to our own employees is critical to our ongoing success-take charge of your career goals and empower your future!

Job Purpose

Working together under general supervision provide clerical and administrative support to all departments; provide regular and ad hoc management reports; ensure the timely processing of vendor payments; maintain and coordinate office supplies and office equipment; maintain, organize, and input payroll information into the computerized payroll system; maintain and organize payroll records; perform all activities in accordance with applicable health, safety, and environmental standards; utilize computer and other technology based work management systems as may be required in performing work duties; assist in the resolution of payment and invoicing problems; organize, update, and compile files and correspondence; respond to overtime requests as needed, handle special assignments; and perform related work as required.

Essential Functions:

• Process invoices and participate in resolving discrepancies between supplies and services received and billed.
• Interact professionally with other employees, customers and suppliers.
• Utilize the corporate operating system platform and other technology-based systems to perform work assignments.
• Prepare reports and correspondence as required.
• Operate office systems and equipment including telephones, computers, printers, copy machines, and faxes.
• Assemble, verify, report, and maintain station payroll and labor distribution information.
• Assist with the maintenance of employee files, accounts payable, miscellaneous files and correspondence.
• Handle mail and fax pick-up and distribution.
• Provide training and support in the application of the station’s filing system.
• Update and file station’s operating and procedure manuals.
• Maintain and reconcile creditor statements and petty cash accounts.
• Assist management in processing payroll and generating reports.
• Utilize Microsoft Office and similar software to complete clerical and administrative duties
• Maintain a neat and clean work area.
• Receive station visitors.
• Assist other job classifications as may be required.
• Participate in ongoing training to maintain and enhance skills required to perform all the clerk duties and assist in the training of others.
• Prepare and maintain quality assurance procedures and technical instructions.

Qualifications

• High School degree or equivalent education. Associates Degree preferred
• Strong PC skills with intermediate level skills in MS Office products
• 3-5 years of basic clerical and administrative experience in an office environment or equivalent experience.
• Excellent organization and planning skills.

Special Position Requirements

• Position is located at a power plant.
• PPE is required outside of the administrative office area.
• Limited travel required < 5%
• Overtime may be required on occasion.

Please Note: Salary offered will be commensurate with the successful candidate’s education and/or experience and consistent with the job location’s market pay rate.

Management reserves the right to change, rescind, add, or delete the duties and responsibilities of positions within the job classification at any time.

NRG Energy will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

NRG Energy will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor that does not have the appropriate approvals to be engaged on a specific search.

DEML employs individuals in the Provinces of Alberta, Ontario, British Columbia, and Saskatchewan. We regret that we will be unable to hire you for this role if your regular remote work location is not within one of these listed provinces. Please reach out to careers@nrg.com if you have any questions.

NRG Energy is committed to a drug and alcohol free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Vet/Disability Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

Official description on file with Talent.