Executive Secretaries and Administrative Assistant
Job Posting for Executive Secretaries and Administrative Assistant at Numa Management Associates LLC
Process Incoming Communication
- Answer, screen, and redirect incoming phone calls with a professional and friendly disposition.
- Greet, direct, and provide materials to in-person office visitors with excellent customer service.
- Open mail, email, and faxes and review, scan, log in, distribute, and / or file as needed using established office procedures
- Set up and maintain paper and electronic files for each new case opened
- Enter data into case management systems (NYMatters)
General Administrative
- Keep staff informed of, and schedule as needed, phone conferences, meetings, court appearances, and legal filings due
- Communicate, and maintain positive working relationships, with OAG, Court, and client agency staff
- Maintain office calendars to ensure that they are accurate and current
- Provide administrative assistance to staff
- Keep track of supplies and office machines and order material or repair services as needed
- Complete other administrative tasks as assigned
• Notarize documents as needed (if notary) • Maintain case closing procedures by closing case in NYMatters as each case is resolved
- Problem-solve with a positive, can-do attitude, and positively contribute to office morale
Process Outgoing Communication
- Independently compose simple email, faxes, and letters as directed by legal staff
- Prepare outgoing mail (copy, scan, address, affix postage, and deliver to postal box)
- Prepare outgoing overnight mail to include delivery to drop box when necessary
- Arrange meetings with, and request documents from, other agencies as requested
- All other duties as assigned
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Salary.com Estimation for Executive Secretaries and Administrative Assistant in Plattsburgh, NY
$39,755 to $50,003
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