Executive Coordinator and Board Liaison

Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 52 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.

A sister organization of the National Wildlife Federation (NWF), the NWF Action Fund is a growing and increasingly critical political organization working to advance key conservation issues through advocacy, elections, and accountability. With a mix of focused grassroots, legislative and political campaigns, the Action Fund fights for solutions to protect, restore, and connect wildlife habitat; transform wildlife conservation; and connect ALL Americans with wildlife and nature. With a vast network of engaged members, a best in class staff, and a bold strategic plan, we can help ensure wildlife and people thrive together.

The Executive Assistant and Board Liaison provides administrative support and coordination to the Action Fund Executive Director while maintaining a high level of confidentiality. Duties include project management, managing schedules, coordinating meetings and events, and working with other staff across the NWF network on opportunities that advance the organizations’ mission. In addition, the position is the primary administrative liaison to the NWF Action Fund Board of Directors and its committees. This position is often connected to many key stakeholders, communicating via phone, email and in person to help maintain strong and professional relationships for the Action Fund.

This position reports to the Action Fund Executive Director as part of a unique opportunity to be a key part of a dynamic and visionary team to help advance some of the most important conservation campaign strategies of our time.

Responsibilities Include:

• Proactively support the Executive Director with administrative duties, including tracking and flagging deadlines, and playing an active role in managing calendars to ensure relevant stewardship of all key stakeholders. This includes coordinating multiple internal and external calendars and setting and enforcing priorities and standards.
• Serve as the main point of contact for managing, facilitating and coordinating logistics for all Board-related meetings and events, including coordinating and drafting written board updates.
• Write individualized correspondence and other documents as requested by the Executive Director.
• Work with the Executive Director and Board Members to support all board committee meetings, including scheduling, sharing information and agendas, and taking and distributing notes.
• Coordinate C4 fundraising outreach with the C3 Philanthropy Team.
• Coordinate meetings for the Executive Director including material preparation, scheduling, and supporting logistics as needed.
• Serve as liaison between various sub teams within Development on reports and reporting needs, working with the fundraising data team to create and maintain reports.
• Serve as the Board Development Committee liaison and help implement their charter, including scheduling regular meetings, sharing notes and other key information.
• Support the Senior Vice President of Development in their major gifts fundraising efforts and Board committee engagement by securing meetings, scheduling calls, and managing all necessary follow up for donors in the SVP’s portfolio.
• Work directly with Board Chair, Development Committee Chair, and other board members on high touch stewardship for top tier donors.
• Oversee special projects and perform additional duties as assigned.

Desired Skills and Qualifications:

• Demonstrated commitment to anti-racism, diversity, equity and including.
• Outstanding interpersonal skills, strong follow up and follow through skills, and high attention to detail.
• Effective professional communicator, both verbally and in writing.
• Organized, punctual, persistent, and diplomatic and have impeccable follow up skills and multitasking abilities.
• Possess a flexible demeanor under pressure.
• Capacity to work outside normal business hours to meet the stewardship needs of the organization.
• Strong project management skills, able to track multiple projects that impact the E.D.’s time and help the E.D. meet deadlines.
• Ability to be both assertive and diplomatic- able to organize principles for meetings and nail down dates and details.
• Proficiency in MS Office and a general familiarity with donor databases is helpful.
• Demonstrated executive support experience.
• Proven ability to work effectively across cultures, positions, and industries with the highest degree of professionalism and grace.
• Passion for conservation and politics is a plus.

NWF Values:

Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.  Your competencies should include:

• Being motivated by values of equity and responsibility to those most marginalized.
• Consistently bringing a high level of empathy and social skills to work and interpersonal interactions.
• Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them.
• Being dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work; and
• Passion for and commitment to NWF's mission

Applicants are invited to learn more about National Wildlife Federation’s required equity competencies at https://www.nwf.org/About-Us/Careers.

Travel Requirements:

Some travel with the DC metro area required and potential for 2-3 trips within the United States.

Location and Work Mode: 

This position is based out of our National Advocacy Center in Washington, DC. The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all staff. In this position, the employee may work in the office, or in a hybrid manner, to be decided jointly with their supervisor in the final stages of the interview process. For more information on Work Modes, please review the benefits section of our careers page: https://www.nwf.org/About-Us/Careers 

Compensation and Benefits:

The salary range for this position is $60,000 - $70,000, commensurate with experience.

We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits!  We value work-life balance and a family-friendly atmosphere with flexible scheduling.  We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting.  We offer benefits so you feel restored and fueled through the day and week.

We offer these supports to help manage your mental, emotional, and physical health: 

• Paid time off: Vacation that starts off at three weeks accrual, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), and 10 holidays.
• We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
• Up to 16 weeks of fully paid Family and Medical Leave
• Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
• Therapist available at no cost
• Pet insurance and discount perk program
• Annual wellbeing allowance

In addition to your salary, we offer the following supports to your personal finances:

• Retirement plan with immediate match and vesting
• Annual year end retirement contribution
• Tuition Reimbursement
• Adoption and Surrogacy assistance
• Pet adoption stipend
• Student Loan management

Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers.

COVID Consideration:

The National Wildlife Federation closely follows the 2019 Novel Coronavirus Disease and has implemented processes that promote the safety of our employees, candidates, and communities. Proof of vaccination will be required to join the National Wildlife Federation.

Application:

Applications will be reviewed on a rolling basis.  Candidates should submit a cover letter and resume.

For more information on our recruiting process, please review our Careers page: https://www.nwf.org/About-Us/Careers 

We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at nwf.org/equity.

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules.  Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge that translates to our openings.  Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence.  Therefore, we encourage people from all backgrounds to apply to our positions.

Please let us know if you require accommodations during the application or interview process by reaching us at hrhelp@nwf.org  or 703-438-6244.

If selected for this position, a background check will be conducted.

Salary : $60,000 - $70,000