What are the responsibilities and job description for the EMSD Secretary position at NYC Careers?
EMSD Secretary
EMSD Secretary
- Agency: NYC HOUSING AUTHORITY
- Job type: Full-time
Location
QUEENS
- Title Classification: Exam may be required
Department
Emergency Mgmt & Services Dept
Job Description
The New York City Housing Authority (NYCHA) is the largest public housing authority in North America. NYCHA is home to approximately 3.9% of New York City’s population: it provides housing for more than 339,900 low-income New Yorkers through its public housing and Section 8 leased housing programs. NYCHA is comprised of 277 developments across the five boroughs of NYC, consisting of approximately 160,000 apartments in 2,106 buildings.
NYCHA’s Emergency Management and Services Department (EMSD) is charged with responding to all emergencies and hazards impacting essential services and day-to-day operations, to include large-scaled disasters. EMSD accomplishes this responsibility with a strategic network of public and private partners to ensure the protection of NYCHA’s infrastructure and the preparedness of its stakeholders, both internal and external. EMSD was formed in April of 2022 with the merging of NYCHA’s Office of Emergency Management and Emergency Services Department.
EMSD is seeking to hire a Secretary Level 3 to provide administrative and clerical support to the department. Reporting to the Executive Assistant to the VP, the selected candidate’s duties are, but not limited to the following:
Responsibilities include, but are not limited to the following:
1. Process and manage necessary human resources documents and forms.
2. Maintain monthly reports in the Emergency Communication Center.
3. Generate administrative requests utilizing NYCHA’s internal applications (i.e., Movaris, Maximo, etc.).
4. Answer EMSD telephones and direct the calls to the appropriate location.
5. Maintain employee folders to ensure proper collection and filing of documentation.
6. Maintain electronic filing systems, ensuring accuracy and organization.
7. Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
8. Perform clerical functions and support other office operations and procedures to include assisting office manager with additional duties.
Minimum Qualifications
A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization?
Skills Requirement: You will be required to meet the typing skills requirement by demonstrating the ability to type accurately on a personal computer at a minimum speed of 35 words per minute after errors are deducted. You must meet this requirement in order to be appointed.
Preferred Skills
1. Excellent time management and advanced planning skills. 2. Strong administrative skills. 3. Excellent written and verbal communication skills. 4. Ability to work on various tasks simultaneously. 5. Proficient in Microsoft Excel, Word, and Outlook.
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Minimum Qualifications
A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization?
Skills Requirement: You will be required to meet the typing skills requirement by demonstrating the ability to type accurately on a personal computer at a minimum speed of 35 words per minute after errors are deducted. You must meet this requirement in order to be appointed.
Preferred Skills
1.\tExcellent time management and advanced planning skills.\n2.\tStrong administrative skills.\n3.\tExcellent written and verbal communication skills.\n4.\tAbility to work on various tasks simultaneously.\n5.\tProficient in Microsoft Excel, Word, and Outlook.
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job ID
627619
Title code
10252
Civil service title
SECRETARY
Title classification
Competitive-1
Business title
EMSD Secretary
Posted until
2024-03-10
- Experience level: Experienced (non-manager)
Number of positions
1
Work location
Office of Emergency Management
- Category: Administration & Human Resources