Office Assistant 2

We've been looking for you! We know you value job security, work life balance, and opportunity for growth. Join us at the NYS Office of Mental Health Cook Chill Production Center located at 145 Old Orangeburg Road, Orangeburg, NY 10962 an Office Assistant 2 and receive all of that and more!

Who we are:

In operation since 1994, the Cook Chill Production Center (CCPC) not only serves NYS Office of Mental Health facilities, but we also serve government facilities, private state facilities, and Not-For-Profit agencies. That’s approximately 15,000 pounds of food being delivered annually in refrigerated trucks from Buffalo to Long Island!

What we need from you:

Do you have one year of clerical experience? Perfect! OMH is looking for highly motivated and organized individuals who can work well independently and as part of a team. Multitasking, customer service, and adaptability skills are the tools of success for this creative work environment. As an Office Assistant 2, you will provide a full range of support services which guarantee the continued success of office productivity. We are filling multiple positions in various Albany locations; can we count on you to do the following?

• Provide the full range of support services: copying, scanning, prepare correspondence, type from handwritten reports, charts, etc., correct and format draft documents using computer software as appropriate to assignment, proofread documents for grammatical and typographical errors.
• Data entry including timesheet exceptions for employees, maintenance work orders, Cbord program for inventory, the Statewide Financial System (SFS) and additional entry as needed.
• Receive, review, and distribute incoming mail. Review and distribute outgoing correspondence, making sure that appropriate protocols are followed.
• Answer telephone calls and email inquiries related to program. Refer telephone calls to appropriate staff or supply appropriate information.
• Review unit or departmental financial forms such as vouchers/invoices for conformance with approved spending.
• Maintain accounts for a major account clerical function and processing activities.
• Reconcile accounts with bank statements and control ledgers and resolve discrepancies.
• Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications.
• Resolve work problems.
• Review forms and applications and make appropriate determinations.
• Visitor Screening and issuing of building keys to contractors.

What we offer:

• A downstate salary adjustment of $3087
• Total Starting Salary $43,280 ($40,193 $3087)
• Annual Cost of Living and Performance Raises
• 11 Paid Holidays
• Paid Vacation Leave
• Paid Sick Leave
• Paid Personal Time
• Free Dental Insurance
• Free Vision Insurance
• Medical Insurance
• Tuition Assistance
• Membership in the New York State and Local Employees' Retirement System which is a life long benefit once you're vested
• Various savings plan programs

What we stand for:

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Let's get you started in your career:

We know you're a motivated individual with strong organizational skills and a passion for providing excellent administrative support, we would love to hear from you. Please submit your resume for consideration.

Job Type: Full-time

Pay: From $40,193.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday
• No nights
• No weekends

People with a criminal record are encouraged to apply

Ability to Relocate:

• Orangeburg, NY 10962: Relocate before starting work (Required)

Work Location: In person