Program Coordinator - Clinical Research (1100248_RR00066565)

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:

This position is for an individual interested in participating in the clinical research program of the Health and Hospitals (H H) World Trade Center Environmental Health Center (WTC EHC), a CDC-NIOSH-funded surveillance and treatment program for community members (Survivors) exposed to the dust and fumes from the destruction of the WTC towers. Studies in this program have identified characteristics of lung disease, mental health symptoms, and cancers in this population. The individual would be responsible for working with the NYU IRB team and Dr Reibman, (WTC EHC Medical Director) as part of the H H WTC EHC Data Center and Clinical Center to oversee compliance with regulatory laws and institutional guidelines by coordinating IRB approvals for research consent of patients in the WTC EHC. The individual would be required to complete human participant research ethics (IRB) training and to work closely with the NYU IRB to maintain the WTC EHC Regulatory binder, and to review protocols, protocol amendments, and appropriate consenting procedures. The project includes consenting Survivor members to have their clinical data used for research surveillance, as well as to identify patients who may be interested in hearing about additional research studies. The Survivor members include those in the H H WTC EHC sites at Bellevue Hospital, Elmhurst Hospital, and Gouverneur, as well as those at the additional Survivor programs.

The individual would work under the WTC EHC Medical Director as a liaison between the WTC EHC Data Center and the NYU IRB to maintain regulatory IRB approvals and to monitor and coordinate appropriate consenting of patients. The individual would perform consenting via remote telephone and in person and oversee at least two additional staff and clinic nurses to maintain appropriate research consenting procedures across all the programs.

The individual will gain expertise in research oversight and coordination of research activities, data gathering, some data analysis, tracking, supervising surveys, preparing presentations, etc. with assigned staff. The individual will also be expected to prepare reports, summarize documents, respond to routine and non-routine inquires and complaints, and other related duties.

Job Responsibilities:

• Works with the NYU IRB to maintain the WTC EHC research protocols including maintaining yearly approvals and documenting and obtaining approvals for any amendments
• Maintains the WTC EHC research Regulatory Binder
• Oversees and reviews WTC EHC research consenting to insure it maintains IRB standards
• Demonstrates knowledge of the organization's Service Standards and incorporates them into the performance of duties.
• Resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party.
• Aware of study regulations status
• Performs and participates in other job-related duties as required.
• Assists with scheduling patients for research visits and consenting
• Assist with data entry into Research Navigator and other tracking tools
• Assist with IRB paperwork; collecting necessary documents and walking through for signatures
• Makes and provides clerical support to the department as needed for the research component of the project/unit (photocopy, fax, mails, and files, data entry, sorts and distributes mail, etc.) and other related duties.
• Prepares and proofreads memos, reports and applications. Independently prepares responses to routine correspondence. Develops documents for presentation or meeting.
• Receives, classifies, reconciles and consolidates data. Compiles and prepares routine factual forms and reports based on information readily available, verify information, determines report format, identifies discrepancies and make corrections. Research problems, issues and concerns and responds to requests for information and summarizes data based on information compiled from various sources.
• Provides project/program support to the Clinical Medical Director and Data Center Director including preparing relevant materials that includes but are not limited to: assisting with project and event planning and implementation; managing the logistics of and coordinating content development for meetings, conferences, and other project related events; assisting with the design, development and dissemination of project products and reports;
• Coordinating new research proposal development and managing the proposal process; assisting with project data collection activities to maintain and improve the effectiveness of the workflow

Minimum Qualifications:

Bachelor's degree in business administration, health care administration or related field. Minimum of four years of progressively responsible related experience including program/project coordination or equivalent combination of education and experience. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to multi task and project manage.

Preferred Qualifications:

Knowledge of statistical software such as SPSS is preferred.

Previous experience as a research assistant, clinical coordinator preferred

Proficiency in Excel, Microsoft Word, experience with REDCap a plus

Excellent communication and verbal skills

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.

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NYU Langone Health provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $61,475.67 - $68,957.78 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.