What are the responsibilities and job description for the A/R Specialist position at O'Keeffe's, Inc.?
About us
O'Keeffe's, Inc. is a small business in Brisbane, CA. We are professional, agile and innovative.
Our work environment includes:
- Modern office setting
- Growth opportunities
Overview:
Job Summary
The Accounts Receivable Specialist will be responsible for managing the entire AR process, ensuring the timely collection of outstanding invoices, and maintaining accurate financial records. The ideal candidate will possess strong analytical skills, excellent attention to detail, and the ability to communicate effectively with clients and internal teams.
Key Responsibilities
Invoice Management: Generate and distribute accurate and timely invoices to customers.
Collections: Follow up on overdue accounts, communicate with customers via phone and email.
Payment Processing: Record customer payments and reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
Customer Account Management: Maintain detailed records of customer transactions and account statuses. Address and resolve any discrepancies or issues.
Collaboration: Work closely with the sales, and contract admin teams to resolve any billing issues or customer disputes, calculate commission for sales reps.
Credit Analysis: Evaluate the creditworthiness of potential customers and set credit limits to mitigate financial risk.
Audit Support: Assist in internal and external audits by providing necessary documentation and explanations for AR transactions.
Compliance: Ensure all AR activities comply with company policies and relevant regulations.
Qualifications
Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
Experience: Minimum of 2 years of experience in accounts receivable or a similar role.
Technical Skills: Proficient in Microsoft Office Suite (especially Excel).
Communication: Strong written and verbal communication skills.
Detail-Oriented: Exceptional attention to detail and accuracy.
Problem-Solving: Strong problem-solving skills and ability to handle complex billing issues.
Preferred Qualifications
Experience in construction industry is a plus.
Knowledge of GAAP and other relevant accounting principles.
Job Type: Full-time
Pay: $31.00 - $34.00 per hour
Expected hours: 8 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
- 2 years
Schedule:
- 8 hour shift
- No nights
- No weekends
Supplemental pay types:
- Bonus opportunities
Experience:
- Accounting: 2 years (Preferred)
- Microsoft Excel: 2 years (Preferred)
Ability to Commute:
- Brisbane, CA 94005 (Required)
Ability to Relocate:
- Brisbane, CA 94005: Relocate before starting work (Required)
Work Location: In person
Salary : $31 - $34