Camp Assistant Site Supervisor - Community Programs

Description

Job Purpose
The Assistant Site Supervisor is responsible for helping the Supervisor organize, oversee, and lead the camp and staff to maintain a positive, encouraging, respectful, and fun environment for all involved. A high priority is placed on communication, organization, and risk management with this position. The Assistant Site Supervisor will oversee one of the following areas (depending on assignment): General Recreation, Sports, or Early Childhood.

Essential Functions
• Actively participate in all training prior to the start of camp
• Understand and assist with maintaining American Camp Association (ACA) and risk management (PDRMA) standards
• Assist in monitoring and maintaining the safety of all campers and staff on weekly field trips and pool visits when applicable
• Assist in creating and monitoring attendance sheets, ensuring that campers are properly signed in and out, and call to check with families when a child is not in attendance
• Assist in communicating with parents/guardians about daily activities and camper progress
• Assist with setting and enforcing camp rules and expectations with both staff and campers
• Understand, communicate, and enforce Park District rules and policies to campers and the public
• Attend all staff meetings and training programs as specified, in addition to assist in leading on-site meetings with counseling staff
• Assist in training, supervising, mentoring, and evaluating camp counselors and counselors in training
• Assist in preparing and reviewing mid-season and final evaluations for all camp staff
• Assist in creating detailed lesson plans and calendars that include a variety of age appropriate activities to keep campers and staff active, excited, safe, and engaged 
• Play an active role in leading the daily schedule as well as initiate spontaneous activities to accommodate agenda conflicts/changes
• Assist in addressing any staff or camper behavior/disciplinary issues with the appropriate individuals
• Assist with the inventory of camp and first aid supplies; requisition as needed
• Assist in providing excellent customer service and maintaining a positive public image by addressing questions and concerns from staff, patrons, participants, and parents immediately
• Assist in keeping program supplies, equipment, and facility space clean and organized
• Assist in managing allotted budget and retention of receipts
• Become familiar with participants and parents; know their names, personalities, skills and interests
• Assist with identifying and observing equipment daily for possible maintenance needs and adjustments; report maintenance needs to Site Supervisor
• Assist with the completion of all paperwork as required including, but not limited to reports and logs
• Wear Park District staff shirt and identification during all work hours

Additional Functions
• Occasionally assist with events and programs
• Complete other duties as assigned by Supervisor or other Park District administration
• Assist with the distribution of camp schedule and calendar to parents
• Assist in modeling and promoting good leadership and teamwork in campers

Qualifications

• Must obtain Mandated Reporter Certification
• Must be a high school graduate or possess a GED; college coursework in recreation, education, social work, or related field preferred
• Knowledge of age-appropriate recreational activities
• Must be organized, responsible, professional, and able to coordinate a wide variety of activities each week
• Must have the ability to solve problems as they arise and be able to perform tasks without direct supervision
• Must possess basic knowledge of a variety of age appropriate activities or skills applicable to camp assignment: General Recreation, Sports, Swim & Skate, Teens/Counselors in Training, or Special Interests/Arts
• Must be highly motivated and able to assume a positive and active role in the camp, even while working under potentially stressful conditions (hot or cold weather, upset or injured participants, etc.)
• Must be knowledgeable in Microsoft Word, Excel, Publisher, and able to learn RecTrac computer software as needed
• Must have the ability to be firm with participants when necessary, enforce park district rules, and make sound decisions in order to secure the safety and well-being of all campers, facilities, and equipment
• Certification in advanced Cardio Pulmonary Resuscitation (CPR), First Aid and Automated External Defibrillator (AED) within 1 month of employment and keep certification current.  The District provides this training.

Recommended
• 2 years of experience working at a summer camp or in a similar setting
• Experience supervising staff or volunteers, especially in a recreation setting, preferred
• Experience in planning and implementing daily lesson plans
• Must have a valid driver’s license

Work Environment, Physical Demands and Considerations
• Frequent walking, running, standing, reaching, bending
• Must be able to lift up to 35 lbs
• Majority of work is outside, summer weather conditions

Will be exposed to occasional inclement weather including heat, humidity, cold, rain, and wind
• Ability to work independently without direct supervision
• Ability to present ideas and recommendations in a concise manner
• Ability to understand and carry out verbal and/or written instructions efficiently and effectively and to read and understand printed material
• Ability to operate assigned equipment
• Ability to effectively interact and communicate well with others
• Ability to interpret and explain recreation division and District policies and procedures
• Ability to follow safety guidelines and exercise judgment in all aspects of responsibility
• Ability to resolve conflict safely, calmly, and effectively

Hours
• Pre-Season: Roughly 20 hours of pre-camp planning in May & 25 hours of pre-camp training in late May/early-June
• June-August: 40 hours a week M-F; Daily hourly schedules vary (between 7am-6:30pm) based on program and staffing needs
 

Customers
Internal: Employees of Park District; Board of Park Commissioners
External: Patrons of Park District of Oak Park; residents of Oak Park, WSSRA, Partner Organizations including governmental and non-profit groups and the Oak Park Business Community

This job description is not designed to cover or contain a comprehensive listing of activities, duties, functions or responsibilities that are required of the employee for this job.  Duties, functions, activities or responsibilities may change at any time with or without notice.  

The Park District of Oak Park is an Equal Opportunity Employer!