Conference Planning Specialist

Requisition Id 10349

Overview:

We are seeking a Conference Planning Specialist who will support the Conference & Travel Management Group in the Accounting Operations Division, Business Services Directorate at Oak Ridge National Laboratory (ORNL).

Major Duties/Responsibilities:

• Provide oversite of the planning and execution of conferences, meetings, and special events hosted by ORNL.
• Negotiate contracts with lodging, meeting, and transportation providers.
• Attend conferences, when necessary, to provide on-site assistance.
• Reconcile and complete closing process of each event.
• Ability to work some nights and weekends for events.
• Become familiar with the ORNL Conference System and related business systems to perform tasks supporting conference planning.
• Ensure compliance with environments, safety, health, and quality program requirements.
• Maintain strong commitment to the implementation and perpetuation of values and ethics.
• Maintain compliance with ORNL Conference and Meeting Business Rules.
• Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote diversity, equity, inclusion, and accessibility by fostering a respectful workplace – in how we treat one another, work together, and measure success.

Basic Qualifications:

• High school diploma and a minimum of 7 years of related experience in business operations, or an equivalent combination of education and relevant experience.
• Demonstrate planning and organizing skills, ability to coordinate many projects simultaneously with changing priorities, and excellent problem analysis and resolution skills are required.
• Must possess the ability and willingness to work effectively as a member of a team, as well as independently, as required.
• Excellent attention to detail, well-developed written and oral communication skills.
• Demonstrated ability to assess priorities, allocate workloads, and meet conflicting deadlines.
• Ability to interface with scientific and technical staff.
• Proficiency in Microsoft Office, spreadsheets, databases, and word processing software.

Preferred Qualifications:

• Bachelor’s degree in business or hospitality industry related discipline and 4 or more years of broad training and experience in business operations and event planning preferred.
• Knowledge of UT-Battelle and DOE conference systems, policies, and procedures preferred
• Knowledge of SAP systems preferred

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.