Office Manager

```Job Overview```
We are seeking an experienced and highly organized Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office and ensuring its smooth functioning. This is a key role that requires excellent organizational skills, strong attention to detail, and the ability to manage multiple tasks simultaneously.

Oakland Planning and Development Corporation’s mission is to build a better Oakland and help neighbors thrive. OPDC is a nonprofit community development organization with multi-faceted programs. We provide affordable rental housing, sell homes to homeowners, organize and advocate for residents, facilitate planning processes, provide financial coaching and supportive services to community members.

Position Description

The Office Manager is familiar with every aspect of OPDC’s work and supports program and administrative staff in ensuring records are accurate and consistent, bills are paid on time and coded appropriately, and events and cross-departmental projects are well-organized and documented.

Position Responsibilities

· Manages accounts payable for OPDC including utility bills and insurance invoices; ensures contractor invoices are appropriately coded by responsible staff; ensures bills are paid and all necessary information is supplied to accounting and audit staff

· Assists senior staff to ensure payroll and benefits are paid semi-monthly and that all necessary information is supplied to accounting and audit staff

· Tracks contractor documentation including W9s and COIs

· Works with property management to ensure rent payments are deposited and correctly recorded in property management database

· Works with property management to ensure notices of rent and utility allowance increases, recertification due dates, and other routine communications are timely, accurate, and consistent

· Tracks donations and leasehold payments to OPDC in Salesforce, and ensures all contributions are acknowledged promptly

· Works with program staff as needed to coordinate event planning, outreach activities, and volunteer events, and assists communications staff to make sure these activities and events are documented

· Together with program and administrative staff, maintains community contacts in OPDC contact management database, and compiles call and mailing lists as needed.

· Plan and organize organization meetings and events.

· Coordinate and schedule appointments and events.

· Maintain office equipment and supplies.

Qualifications

· Bachelor’s degree or three or more years of experience related to office or financial management;

· Strong clerical skills with attention to detail

· Proficiency with Microsoft Office Suite and willingness to master other software packages (knowledge of Salesforce a plus);

· Strong organizational and problem-solving skills, and keen attention to detail

· An outcome orientation and demonstrated ability to organize, plan, multitask with detail;

· Experience working with diverse populations;

· Collegial team player

· Commitment to and enthusiasm for OPDC’s purpose, vision and values.

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person