Administrative Assistant, HR and Operations

Who We Are

Ocado is a UK based company admitted to trading on the London Stock Exchange (Ticker OCDO). It comprises one of the world's largest dedicated online grocery retailers, operating its own grocery and general merchandise retail businesses under Ocado.com and other specialist shop banners, together with its Ocado Solutions division.

The Ocado Solutions division is responsible for providing Ocado’s innovative advanced robotics technology, known as the Ocado Smart Platform ("OSP"),  to our major retailer clients around the world. OSP comprises access to Ocado's physical infrastructure solutions, running highly efficient warehouse operations for the single pick of products, together with the entire end-to-end proprietary software applications and advanced robotics required to operate a world-class online grocery business.

Our unique, proprietary and industry-leading technology is set to transform the shopping experience of consumers around the world. We have partnered with the Kroger Family of Companies in the US to help redefine the grocery customer experience through the adoption of the centralized, automated model of online retailing provided by the Ocado Smart Platform.

Come join us as we build our North American team, bringing world-class innovation and technologies to one of the most exciting global markets for e-commerce.

What You Will Do

As our Administrative Assistant, HR and Operations this role could best be defined as a jack-of-all-trades, master of none. We’re looking for an entry-level professional who is interested in learning about the human resources, business administration, and financial functions of a large, multinational organization. This person would report directly to the Vice President of Human Resources, North America, and assist with daily tasks associated to HR, finance, business administration, and other functions, as needed.

Day-to-day responsibilities of the Executive/Administrative Assistant may include:

• Providing assistance with and facilitating the human resource processes for all business locations in the US and Canada
• Coordinating and scheduling recruiting interviews; managing schedules for office leadership, as needed
• Meeting and greeting candidates in a professional and friendly manner acting as the face of the company
• Coordinating office events and meetings; assisting domestic and international employees with travel plans and scheduling
• Assisting the recruiting team with the distribution of job postings and the ongoing improvement of the candidate experience
• Managing recruitment campaigns when required
• Undertaking various weekly/monthly tasks such as Welcome To HR, onboarding  process, and sending the welcome emails to all new employees
• Clerical duties, to include making photocopies, mailing, scanning and emailing documents, filing, ordering supplies, coordinating office cleanliness
• Liaising with the finance team on accounts receivable tasks
• Providing assistance with creating presentations, developing recruiting and HR collateral, building reports, and other administrative and reporting tasks supporting other business units

You may be asked to perform tasks as required by management deemed as a reasonable request from time-to-time. This job description is a summary of the typical functions of the role, not an exhaustive or comprehensive list of possible role responsibilities, tasks and duties and is subject to review. The responsibilities, tasks and duties of the job holder might differ from those outlined in the job description and other duties, as assigned, might form part of the job.

Who You Are

You’re a passionate, curious, creative professional who takes the initiative to get things done. You’re ambitious, want to learn and grow, and love taking challenges head-on. To be successful in this role, you must embrace constant change, seek continuous improvement, question complacency, and love working both autonomously and in a team environment.

To qualify for this position, you must meet the following requirements:

• Bachelor's degree in human resources, business, or related field and/or equivalent experience
• At least one year of experience in an office setting; experience working in human resources, recruiting, or as a personal assistant preferred
• Experience with Workday and/or Greenhouse software preferred
• Experience with Microsoft Office (Word, Excel and PowerPoint) and Google products required
• Experience working for a high-growth company; able to anticipate and accommodate rapid change
• Confidence to work under own initiative with a proactive approach
• Strong attention to detail is a key requirement
• Ability to be flexible and multitask with strong organisation and planning skills
• Demonstrable customer service experience working with a diverse range of customer profiles
• Experience working with and supporting employees at all levels of the organization, including executive leadership preferred

Location

This position is located in our Tysons Corner, VA office.

For a sense of who we are and what we deliver we invite you to explore online to learn more about Ocado Technology and Ocado Engineering, which directly support the Ocado Solutions division, and take the next step in what will be an amazing career with us.

Learn about our partnership with Kroger:

• Kroger Bets on Robots With Ocado Deal
• Meet Ocado, Kroger’s Newest Weapon in Its Grocery Delivery War with Amazon and Walmart
• Check out this video about our advanced robotics technology

Ocado is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, religion, age, disability, veteran’s status, or any other classification as required by applicable law.