MANAGER, POSTAL SERVICES

GENERAL SUMMARY:  Responsible for the operation of the OSUIT contracted U.S. Post Office. Must have a good working knowledge of postal rates and preparations needed for sending out U.S. Mail and UPS parcels.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Picks up morning campus mail at the Okmulgee Post Office in route to work.
• Sorts U.S. mail and campus mail by departments and individuals, including forwarding of mail.
• Meters mail for pickup by U.S. Post Office, keeps track of postage used by departments and sells postage to customers at the Campus Post Office.
• Prepares UPS items for pickup and rents and maintains campus post office boxes.
• Gives out postage rates upon request and assists departments in mailing requirements.
• Prepares and sends deposit to bank and orders stamps from U.S. Postal System.
• Supervises the Mail Messenger position and two Work-Study student positions.
• Handles certified, insured, registered, and express mail per postal regulations as needed.
• Sorts, binds, and forwards campus bulk mail to appropriate U.S. Postal Distribution Center.
• Monitors balance of funds on mailing equipment.
• Makes postage requisitions and electronically adds postage to meter as needed.
• Addresses and tracks UPS mailings.  
• Other duties as needed.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications:

• High School diploma or GED required; Associate degree in Applied Science preferred. 
• Evidences a history of demonstrating ethical and professional behavior.
• Experience in working with the public.
• Postal experience preferred, with knowledge of U.S. Postal Rates and methods for preparing mail. 
• The ability to read and comprehend both written and verbal instructions.
• Understands all operational aspects of the Hasler IM5000 Digital Mailing System.
• The ability to memorize and remember names, addresses and delivery instructions.
• The ability to perform basic arithmetic calculations in order to perform the duties listed above.
• The ability to make decisions based on data and previous instruction.
• The ability to use a PC for Word Processing applications such as MS Word and Excel as well as specialty software such as UPS or Postal Forwarding.
• Ability to resolve problems. 
• Good oral and written communication skills.
• Ability to communicate effectively with students, co-workers and other campus personnel.
• Ability to communicate with a positive attitude.
• Excellent listening skills and customer responsiveness are essential.
• Must possess excellent interpersonal skills, with the ability to effectively recognize and resolve conflict. 
• Valid Oklahoma driver’s license.
• Must be bondable for handling of cash and postage. 

Working Conditions:

• Ability to work evenings and weekends. 
• Some travel may be required.
• Normal office physical environment; ability to lift up to 50 pounds.
• Required to work indoors and outdoors, moving between buildings for mail delivery, regardless of weather conditions.
• Must have the physical ability to walk for long distances at a fast pace.