Accounting Specialist

The Accounting Specialist is a team-oriented position that is responsible for corporate credit card management and several audit/reconciliation functions weekly, monthly and annually. Attention to detail and efficiency are of the utmost importance and the ability to work effectively with periodic interruptions is required. This position provides flexibility but the work to be completed is critical therefore good communication and self-motivation are also a priority.

Responsibilities

• Reconcile Visa transactions for all OEHG cardholders, enter invoices/receipts promptly into Data Plus to ensure up-to-date expense reporting, and communicate with cardholders regarding missing receipts or coding issues. Record monthly Visa ACH in Data Plus once all invoices/receipts from monthly statement are entered.
• Monthly bank reconciliation of all OEHG Bank Accounts
• Month End Adjusting Journal Entries, tasks, and verifications for OEHG as per the month-end checklist
• Personal Property Tax reporting
• Independently make journal entries for various entry types including corrections.
• Oversee the Escheat Process: Annual Escheat reporting. Ensure AP Specialist keeps unclaimed property spreadsheet up to date. Send yearly required correspondences, and file yearly unclaimed property to NC.
• Quarterly reconciliation of payroll expenses and taxes to income statement
• Ensure rolling statements are updated monthly
• Weekly entries for gift cards purchased online (AMEX and Visa/MC/Discover)
• Reconcile 1099-Ks annually
• Review bank statements monthly to ensure that appropriate entries have been made into DataPlus and assist with Month End Bank Reconciliation (shared with Acct Mgr and Dir)
• Annual gift card reconciliation and adjusting journal entry (practice monthly but only make journal entry annually)
• Audit monthly Old Edwards Club and GlenCove invoice for charges incurred by OEHG and remit payment for verified balance
• Submit relevant work orders as needed.
• Perform annual inventory counts for Warehouse, Acorns, and Spa
• Keep positions SOPs up to date
• Write COD checks as back up for Accounting Office Assistant
• Pickup, drop off, and sort mail as backup for Accounting Office Assistant
• Count Madisons Money & department deposits with Accounts Receivable Specialist, always under dual control as back up for Accounting Office Assistant
• Serve as back up for Accounting Office Assistant in other capacities as needed

• Education and/or Experience: High School Diploma Required, 2 Years Experience in Field, Related Degree Recommended
• Skills Required: Account Reconciliation, Review and Auditing, Invoice Review and Entry
• Language Skills: English, Customer Service and Problem Resolution Oriented
• Mathematical Skills: General understanding of debits and credits, balancing accounts, counting money, dividing expenses among different companies.
• Computer Skills: Microsoft Excel Required, Data Plus, Jonas, QuickBooks, Micros Preferred
• Reasoning Ability: Must have ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Must have ability to deal with problems involving several concrete variables in standardized situations.
• Physical Demands: The employee is regularly required to use hands and fingers to type, write, file, etc. The employee is frequently required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 50 pounds.