Office Coordinator/Purchasing Agent

Old Port Specialty Tile is seeking a skilled Office Coordinator to undertake a variety of day to day administrative tasks, as well as be the primary Purchasing Agent for all of our projects. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business operations.

An excellent Office Coordinator will be highly organized, a great communicator and enjoy being part of a team in a creative environment. You will be comfortable dealing directly with our vendors and customers and able to carry out administrative duties with accuracy and speed. The goal is to ensure that office operations are efficient and add maximum value to the organization.

Responsibilities: The responsibilities of this position include, but are not limited to the following:

-Purchasing - Placing all sales orders for the entire store with vendors
- Approving purchase order pricing and monitoring shipping costs
- Communication between vendors, sales agents and clients
- Setting up shipping and tracking shipments to the warehouse or direct to client
-Accounts Receivable/ Payable
- Applying payments and making deposits of all sales, final payments
- Inputting of vendor Invoices, Credits and communicate with AP Dept.
- Maintain records of client’s resale certificates and credit applications
-General Office - Filing office paperwork
- Answering phone calls
- Purchasing and organization of all office supplies

Requirements:
-Adapting to a new flooring software quickly
-Highly organized with the ability to prioritize and multi-task
-Experience as office coordinator, purchaser or similar role preferred
-Knowledge of Microsoft Excel and managing spreadsheets

Job Type: Full Time; M-F 8:30 AM - 5:00 PM

*Old Port Specialty Tile and Capozza Flooring offer competitive salaries, Healthcare, Dental, 401K match, paid Holidays and Paid Time off. A parking pass is provided for this position.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Portland, ME 04101: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: One location