What are the responsibilities and job description for the AP Analyst position at OLLY?
THE ROLE: AP ANALYST
OLLY AP Analysts are responsible for processing the day-to-day accounts payable transactions in our ERP system. Analysts also credit check new vendors and verify all payments due within the payment terms. This role reports to our AR/AP Payroll Manager.
KEY RESPONSIBILITIES:
- Process and verify daily accounts payable
- Validate 3-way match of inventory accounts payable with BOL, packing list and payable invoices
- Set up new vendors for wire, ACH and/or checks via Bill.com
- Update and maintain vendor records in our ERP system
- Initiate credit check for new vendor when necessary
- Work with operations team on all invoice disputes
- Assist in obtaining monthly statements for all vendors and reconcile
- Maintain master database of all OLLY vendors
- Assist in processing 1099 tax forms and manage vendor W9s
- Compile ad hoc reports and provide administrative support to accounting/finance department
THE CANDIDATE
You have a keen eye for verifying source documents to validate inventory purchases and sale invoices. You are obsessed with the details and keep your files meticulously organized. Deadlines are never missed. You are your own captain but always ready to grab a paddle when needed.
You're looking for a job where no two days are the same and you want to grow with a company. You can process error-free accounting transactions efficiently. There's a silent celebration inside you when the books balance. *Air High Five
CAPABILITIES SKILLS REQUIRED
- 1-2 years in an Accounting Role
- Highly detail oriented, organized and self-motivated
- Technically proficient in Excel
- Superb written and verbal communication skills
- Skilled multi-tasker with the ability to meet multiple deadlines under pressure
- Ability to manage vendor relationships with ease
THE DETAILS
LOCATION: Jackson Square, San Francisco, hybrid work starting mid-April. Relocation support will be provided for out-of-area candidates.
HOURS: full time, nonexempt (hourly)
MANAGER: AR/AP Payroll Manager
PLEASE NOTE: Candidates must be authorized to work in the United States without sponsorship. For all OLLY positions, proof of COVID-19 vaccination is required to be eligible for employment. Religious and/or medical accommodations will be considered on a case-by-case basis.