Executive Coordinator

OlyCAP is seeking an Executive Coordinator for its home office in Port Townsend. This is a full-time non-exempt position with benefits. We do not accept a resume in lieu of a completed OlyCAP application. IMPORTANT NOTE: Serious candidates will submit a cover letter describing their interest and qualifications for the position.

The application and full job description are at www.olycap.org (click on "Employment" under the "Get Involved" tab), or (360) 385-2571. Job details also are listed below. EOE.

OVERVIEW:

The Executive Coordinator is responsible for providing administrative support to the Executive Team, with an overall responsibility for understanding key agency activities.

ESSENTIAL JOB FUNCTIONS:

· Provide assistance to the Executive Director by preparing correspondence, reports, legal documents, corporate records and other matters

· Coordinate all travel arrangements, including airline and lodging reservations, for the Executive Director, other Executive staff and board members

· Initiates monthly Board calendar, prepares final copy materials for monthly Board mailing; board correspondence; monitors for compliance with CSBG standards; maintains board member documents and meeting minutes

· Prepare Agendas and reports for Board Committee meetings, take and maintain Board minutes

· Provide leadership and direction in development of agency plans and programs

· Contract and applications administration: oversee distribution, review and timely signatures; manage contracts control in CAP60, maintain electronic and paper files on contracts, applications, leases and others as appropriate

· Coordinates staff development activities

· Handle office and other key inventory and distribution for Port Townsend complex and vehicles

· Development and maintain a positive relationship with educational, professional, civil and other community groups on behalf of the agency

· Coordinate agency activities and special events, including the annual meeting

· Supervises receptionist and reception area in Port Townsend and Port Angeles office, and office assistant in Port Townsend

· Supervises janitorial staff in Port Townsend and Port Angeles offices

· Coordinate information technology functions as a liaison with IT consultants and OlyCAP staff

· Coordinate staff development activities

· Agency Reporting for CSBG Organizational Standards and others

• Perform other duties as assigned

• Office management and maintenance coordinator for Port Townsend and Port Angeles Offices, includes supply inventory and ordering

• Peninsula Home Fund-answer customer requests, assess eligibility for services, gather intake paperwork and documents, write vouchers, document services in databases

KNOWLEDGE SKILLS AND ABILITIES

· Should demonstrate supervisorial experience in an office setting, be highly organized and self-motivated, and have excellent oral and written communication skills

· Demonstrate ability to utilize sound judgement, work effectively under pressure, and maintain high level of confidentiality

· Demonstrate ability to effectively manage multiple complex projects with critical deadlines

· Strong computer skills utilizing word processing, spreadsheet and project/appointment scheduling software, as well as strong typing, filing, and record keeping skills

· Some travel is required: must have a valid driver’s license; an insured, dependable vehicle; and acceptable driving records

· Able to demonstrate a genuine concern and respect for all cultures and diverse populations served by OlyCAP

QUALIFICATIONS:

· Previous executive level administrative/supervisory experience preferred

· Requires AA/AS degree in an Administrative or related field

· Successfully pass a pre-employment criminal history background check and a drug test

· Proficient in computer operations

· Possess a current driver’s license and motor vehicle insurance

· Maintain reliable and punctual attendance

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you submitting a cover letter with your resume / OlyCAP application?

Education:

• Associate (Preferred)

Work Location: In person