What are the responsibilities and job description for the Vendor Coordinator position at Omega 365?
NSB Omega is searching for a Vendor Coordinator for our MAJOR Oil & Gas Client in Ingleside TX.
Assignment Description
The Vendor Coordinator will provide support to Project Services team in Ingleside, TX and St. Johns, NL ensuring the administration of all the vendors who will be visiting Ingleside, TX during Mechanical Completion and Commissioning phase of the project.
Responsibilities:
Deliverables:
Qualifications:
Competencies:
Assignment Description
The Vendor Coordinator will provide support to Project Services team in Ingleside, TX and St. Johns, NL ensuring the administration of all the vendors who will be visiting Ingleside, TX during Mechanical Completion and Commissioning phase of the project.
Responsibilities:
- Ensure the timesheets for Vendors are received in a timely manner with all required approvals.
- File timesheets and maintain timesheet database/ summary.
- Create reports to be utilized in analysis, reporting and forecasting.
- Maintain the record of Purchase Orders for Vendors of Topsides Equipment, that align with the timesheets, ensuring commitment values are established and tracked.
- Coordinate with vendor representatives at site &/or at their respective offices, and with site personnel to ensure appropriate documentation is included as invoice support and follow up missing data. (Example: material receipt documents, missing timesheets, and missing approvals).
Deliverables:
- Supporting the Topsides project services team in Vendor timesheet management and Vendor Invoice management.
- Supporting the Topsides project services team in Kiewit commissioning timesheet management.
Qualifications:
- Degree/Diploma or Technical certification from a recognized post-secondary institution (finance/eng tech)
- Experience working in a fast-paced project environment would be considered an asset
Competencies:
- Strong working knowledge of Microsoft Office Suite (including Teams).
- Proficient in Excel
- Superior organizational skills, with the ability to set priorities, follow up and meet deadlines.
- Communicates in a clear and concise manner.
- Provides relevant and timely information about decisions, plans and activities.
- High attention to detail and accuracy, with excellent business writing skills.
- Ability to communicate with all levels of company and external contacts.
- A self-starter with a high degree of initiative and self-motivation.
Duration
1 year Contract(With Possibility of Extension)
Location
Ingleside, TX
More Information
Contact
Drew Ludlow
17134245453Location
Ingleside, TX
Client
An Oil and Gas Company
Project
TBA
Position ID
64641
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