Administrative Assistant 1

On-Board Administrative is hiring an Administrative Assistant
For immediate consideration please send your resume to resumes@onboardusa.com
Subject Line: Position Title and State you are Located

About Us:
On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.

Position Details:
Position Type: Full-Time/Contract
Job Location: Cromwell, Ct
Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance
Compensation: $35-45/ hour


Provide administrative support to the Global Operations and Finance departments, including coordinating the day-to-day office activities, arranging meetings and travel, reconciling expenses, creating presentations and reports, planning for events, ordering office supplies and arranging vendor contracts.
Job Context

Manage support to Global Operations and Finance departments. Highly involved in scheduling and travel administration, coordinating the day-to-day office activities, arranging meetings and travel, reconciling expenses, creating presentations and reports

Job Content:

a) Key Areas of Accountability / Responsibility

1) Coordinate the day-to-day activities including scheduling appointments, arranging travel and meetings, maintaining calendar, updating contact information, reconciling expenses in Concur, preparing presentations and correspondence, screening phone calls, greeting visitors and communicating with senior management, outside clients and vendors.

2) Coordinate the administrative support functions within the marketing department, including preparing presentations, distributing report, ordering product samples and purchase orders using SAP, coordinating calendars, maintaining monthly marketing updates,

3) Provide back-up support to other members of the senior management team, as needed. Assist or cover for other administrative staff members.

4) Identify all relevant SHE and security aspects (e.g. use of workspace, traveling, required training, ergonomics, SHE plans, etc.) and assess the corresponding risks related to the position; act in such a way that the SHE and Security impact on self and others is minimized (e.g. follow instructions and procedures, good housekeeping, etc); immediately report and give follow-up to all incidents (injuries, near misses, SHE hazards, etc.) and encourage colleagues to improve SHE results and prevent incidents.
b) Authorities
c) Projects or Special Assignments
7. Complexity of the job

Position requires a high level of detail in the coordination of meetings, travel arrangements and purchase orders. Must be able to interface with people inside and outside the organization to ensure timely planning and service.

8. Knowledge and educational level
High School Graduate or GED Equivalent
Required Training:
SOP Training: Quality Policy
Document Control and Change Control
Nonconforming Material Control
Good Documentation Practices
Personnel Training
Recall
Responsibilities of the Quality Unit
Returns Processing
Record Retention

9. Required level of experiences

5 years of administrative experience

Advanced Microsoft Word, Excel, PowerPoint, Outlook,
Adesso, SAP

Apply Today!
www.onboardusa.com

On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.

The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.”

On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.

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INDOJ