Executive Assistant

Essential Duties and Responsibilities

• Arranges and maintains the executive schedule

• Arranges and schedules department and interdepartmental meetings as appropriate

• Maintains confidential reports and records as required

• Initiates type and distributes correspondence as determined by department needs, including preparation and distribution of reports/data to appropriate personnel

• Opens, sorts, processes, and distributes incoming correspondence, check requests, and invoices as appropriate

• Arranges travel for the executive

• Accepts and screens incoming phone calls for the executive as appropriate

• Manages logistics of departmental or other large scale board meetings including invitation lists, RSVPs, seating charts, and caterers

• Receives, processes, facilitates, and disseminates information between the department and other departments, internal staff, and the general public; maintains the confidentiality of sensitive information; ensures timely responses as necessary

• Directs and assigns work to other office clerical personnel; serves as a resource regarding applicable rules, regulations, and policies and procedures; serves as a back-up for other department secretarial/clerical positions

• Assists in the development and monitoring of the department budget; establishes open accounts; prepares purchase requisitions; maintains equipment inventory; orders equipment, warehouse, and other supplies; resolves invoice discrepancies; and initiates the proper paperwork as required

• Interprets and explains department procedures and policies to internal staff and the general public; refers callers to the appropriate staff member

• Participates in any and all reasonable work activities as may be deemed suitable and assigned by management

Qualifications

Education:BA/BS degree; MA/MS degree strongly preferred

Experience: 5yearsofexperience in similar work environment supporting and reporting to a senior executive

Other:Valid driver’s license and acceptable driving record with OHU required levels of coverage for auto insurance

ONE HOPE UNITED VALUES:

• Do the Right Thing | We serve the best interest of our clients and staff. We act mindfully and responsibly, honoring our commitments. We’re willing to challenge the status quo.
• Fully Contribute | We bring our presence, passion, and ideas to every interaction, and we respect differing views and backgrounds so that others can do the same.

• Empower One Another | We collaborate with, care for, and encourage each other toward greater impact, treating everyone with dignity and respect
• Turn Hope into Action | We believe in the resiliency of the human spirit. We advocate for those in need and do what it takes to build a better future for all.
• Seek Impact Every Day | We make things happen, and make them count. We leverage all our resources and make data-informed decisions for maximum, sustainable results.
• Always Keep Improving | We pursue excellence in an atmosphere of innovation. We embrace change, take prudent risks, learn from failure, and recognize success.

We Invest in You

• Tuition assistance up to $2500 per year
• Up to 4 weeks paid Vacation Days; up to 6 paid Personal Days and up to 5 paid Sick days annually
• Medical, dental, vision, 403b Retirement, flexible spending accounts, health savings account, and short-term disability options
• Agency paid life up to $50K based on salary
• Voluntary Supplemental Life for Employee, Spouse and Child(ren)
• Voluntary Legal Plans
• Agency paid long term after 1 year of employment
• Enterprise Fleet car availability for high mileage drivers
• Career ladders, professional development, and promotion opportunities
• Free LCSW and LCPC Supervision hours available in some locations

A Different Kind of Employer One Hope United is strong and ready to grow. Are you ready to grow with us?

• 800 talented professionals strong, serving 10,000 children and families in Illinois, Wisconsin, Missouri and Florida
• Fiscally stable, $50 Million agency- strong since 1895
• Energetic leadership and a rich community of support

One Hope United does not discriminate because of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug Free Workplace.