What are the responsibilities and job description for the Virtual assistant position at One Medical Center?
Job Description
This is a remote position.
The Virtual Assistant for the CEO is a dynamic role that requires the ability to anticipate needs, think critically, offer solutions to problems, and communicate both internally and externally with a high level of professionalism and confidentiality.
As the Virtual Assistant, you will report to the CEO and support the executive team in scheduling and follow-ups of tiered-level leadership meetings.
You will need to work with a strong balance of openness and confidentiality as this role will maintain interactions both internally with leadership and private equity group, as well as, externally with customers.
Responsibilities
The Virtual Assistant for the CEO is a dynamic role that requires the ability to anticipate needs, think critically, offer solutions to problems, and communicate both internally and externally with a high level of professionalism and confidentiality
As the Virtual Assistant you will report to the CEO and support the executive team in scheduling and follow-ups of tiered-level leadership meetings
You will need to work with a strong balance of openness and confidentiality as this role will maintain interactions both internally with leadership and private equity groups, as well as, externally with customers.
Scheduling meetings and maintaining agendas for board, executive, and department leadership meetings
Assist CEO in general calendaring and travel logistics
Assist C-suit with miscellaneous ad-hoc project and tasks
Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements
Sourcing and interviewing of potential external partners (speakers, trainers, etc)
Requirements
Familiarity with Asana or the ability to learn a new project management tool
Familiarity with Slack or the ability to learn a new communication platform
Familiarity with Microsoft office suite
4 years' experience in administrative role reporting directly to upper management
Superb written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep company confidences
1 2 years' experience managing Executive Assistant type tasks virtually
Benefits
Ongoing Diversity, Equity & Inclusion training
Volunteer and mentorship opportunities with various NYC-based organizations
Health, dental, vision and life insurance
401(k) matching
Short and long-term disability
Paid parental leave
Quarterly product allowance product discount (70% off!)
Paid vacation, sick and holiday time
Classpass
Requirements
- Familiarity with Asana or the ability to learn a new project management tool
- Familiarity with Slack or the ability to learn a new communication platform
- Familiarity with Microsoft office suite
- 4 years' experience in administrative role reporting directly to upper management
- Superb written and verbal communication skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Ability to keep company confidences
- 1 2 years' experience managing Executive Assistant type tasks virtually
Last updated : 2024-04-29