Job Posting for Administrative Assistant at OneHope, Inc

Administrative Assistant

Full Time / Florida Based
Department: Advancement
Reports to: VP of Advancement/Chief Advancement Officer

Summary

At OneHope we strive to provide the transformational Word of God to children and youth around the world. The Administrative Assistant contributes to further our mission through performing a variety of administrative and clerical tasks to support the VP of Advancement/Chief Advancement Officer. Duties of the Administrative Assistant include serving as liaison between the CAO (who works remotely) and team members in our Florida headquarters office, assisting in daily office needs and managing general administrative activities. Administrative Assistant responsibilities include coordinating correspondence, travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity with this kind of work we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of the Advancement Office.

Key Responsibilities

Answer and direct phone calls, emails, and other communications
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email and other correspondence
Assist in the preparation of regularly scheduled reports
Develop and maintain a digital (and paper as necessary) filing system
Help update and maintain office policies and procedures
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to Advancement Team
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from Executive Leadership and other colleagues
Initiate and care for OneHope partners through Culture of Engagement assignments.
Collaborate with other team members to design and implement strategies for the pursuit of various Advancement goals as directed by leadership. The objectives and outcomes of Advancement are not separate from every team member's personal objective, but are owned by each person on the team

Requirements

Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Work Environment

Monday – Friday during business hours (9 AM-5 PM)
Our work is international and may require some flexibility to accommodate teams in different time zones across the globe.
Travel may be necessary, both domestic and abroad.

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Administrative Assistant

Job Posting for Administrative Assistant at OneHope, Inc

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