What are the responsibilities and job description for the Property Coordinator position at Onni Group?
There is an exciting opportunity for a talented professional to join the Property Management team at Onni Group as a Property Coordinator in Chicago.
Onni
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.
About you:
The Property Coordinator is responsible for all the administrative office services duties such as coordinating general business activities, appointment-setting, records control, and other administrative activities. The Coordinator is expected to follow and implement established operating policies including the resolution of office administrative challenges.
Job Description:
- Coordinates and implements general office services such as appointment-setting, records control, and other administrative activities. Coordinate budget accounting operations.
- Analyzes unit operating practices such as record keeping systems, forms control, office layout, and personnel requirements; creates new systems or revises established procedures.
- Interprets and communicates operating policies.
- Coordinates collection and preparation of financial and operations reports.
- Participates in interviewing job applicants and conducts orientation of new employees.
- Locates and compiles information, formats reports, graphs, tables, records, and other sources of information.
- Assists with special events planning.
- Operates personal computer to access e-mail, electronic calendars, and other basic office support software.
- Uses various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
- Exercises administrative judgment and assumes responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area.
- Manages the tenant work order system and directs appropriate building personnel where work.
- Responsible for overseeing the fitness center membership, waivers, and dues collection.
- Administers all card access for tenants and Onni employees.
- Tracks all liability insurance certificates for vendors and tenants.
- Assists in the tenant rent collection process and necessary follow-up communication.
- Analyzes and tracks all building utilities.
- Coordinates all janitorial and housekeeping needs for the building.
- Performs other duties as required.
Minimum Qualifications (Knowledge, Skills, and Abilities)
- High School Diploma or GED
- Two year of college or equivalent work experience preferred
- Three years of related experience at a commercial property preferred.
- Able to exchange non-routine information using tact and persuasion as appropriate
- Good oral and written communication skills
- Strong customer service skills
- Working knowledge and proficiency in Microsoft Excel, Word, and Outlook
- Solid organization and time management abilities preferred
- Must be self-motivated, creative, and resourceful
- Previous Yardi Experience or similar platform preferred
Perks & Benefits:
- Competitive pay & a Comprehensive Benefits Package with multiple options to choose from
- Other benefits include Health Saving Account, Flexible Saving Account, Employee Assistance Program.
- Annual Education Allowance
- Generous Referral Program
- Fun & collaborative company culture with lots of team-building events
- Local discounts to restaurants and businesses
- Friends and Family rates for Level Hotels & Furnished Suites, The Opus Hotel, and The Emily Hotel
- In Vancouver, Chicago, Los Angeles, and Seattle
Please note that we offer competitive pay, a comprehensive benefit package and programs to continuously develop and recognize employees
We thank all applicants for their interest; however only those selected for an interview will be contacted. No phone calls please.
