What are the responsibilities and job description for the Accounts Payable Supervisor position at Ontario Refrigeration Service, Inc.?
Accounts Payable Supervisor
To be considered for this position, please email your resume to rhonda@ontref. com AND call (909) 509-8640 to leave a voicemail for Rhonda describing why this position may be right for you.
Would you like to look forward to getting up to go to work again?! Southern California’s premier commercial HVAC provider seeks a new highly organized individual for our corporate accounting team in Ontario, CA. Ontario Refrigeration operates from 9 locations in the Western United States and has a 65-year track record of success!
Company Overview
Our people-first culture has made us the West’s leading provider of commercial HVAC services. With over 65 years of continuous operation, we have 9 offices strategically located to serve California, Arizona, Nevada, and Utah. With over 250 employees, Ontario Refrigeration is a mid-size company, that functions with strong family values and strong work ethic.
The ideal candidate will possess a comprehensive understanding of accounts payable principles and, strong inter-personal and leadership skills.
Responsibilities
- Full cycle accounts payable including three way matching with receiving and purchasing documents
- Supervise day to day operations of the Accounts Payable Department ensuring tasks are completed timely and accurately
- Maintain an environment of continuous improvement to identify, develop and implement process changes to increase efficiencies in Accounts Payable
- Audit invoices or bills for accuracy and compliance against purchase orders and requisitions
- Contact internal project managers, purchasing staff, and vendors to rectify billing errors
- Reconcile statements and expedite payments
- Manage AP aging, prepare weekly payable run and obtain authorized signatures
- Verify data entered in the accounts payable system from source documents
- Verify data entered by means of sight verification and system on-line edit procedures
- Correct invalid or incorrect data as necessary
- Verify state sales and use taxes, freight and shipping charges, payment terms and discounting on all bills submitted for payment
- Through use of AP journals, post, adjust and reconcile internal accounts and balances to support accounting records
- Respond to inquiries in person, in writing or by phone, providing explanation of established procedures and work unit policies
- Understand and maintain vendor information, including payment terms, tax information, remittance information and other miscellaneous data
- Ascertain that all invoices for a given G/L period are processed prior to monthly close activities and coded correctly
- Prepare month end accruals for AP expenditures as needed
- Performs other duties and responsibilities as assigned
Requirements and Skills
- Minimum of 5 years experience in a fast paced Accounts Payable department.
- Minimum 1-2 years of supervisory experience
- Knowledge of accounts payable principles and financial record keeping
- Strong problem solving skills
- High degree of accuracy and attention to detail
- Strong math skills and data entry skills
- Strong ethical standards
- Outstanding communication skills and excellent interpersonal skills, both oral and written.
- Excel, Word and Microsoft Office expertise
- Ability to maintain a high degree of confidentiality
Benefits
Position is full-time and offers a competitive benefits package including:
- Medical, dental, and life insurance
- Paid vacation (up to 3 weeks)
- Paid Holidays
- Paid sick time (1 week)
- 401k with 30% match
To be considered for this position, please email your resume to rhonda@ontref. com AND call (909) 509-8640 to leave a voicemail for Rhonda describing why this position may be right for you.
We look forward to hearing from you!
Job Type: Full-time
Pay: From $32.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Tuition reimbursement
Physical setting:
- Office
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Ontario, CA 91762: Reliably commute or planning to relocate before starting work (Required)
Education:
- Bachelor's (Preferred)
Experience:
- Accounts payable: 5 years (Preferred)
- Supervisory: 1 year (Preferred)
Work Location: In person
Salary : $32 - $-1
