Payroll Coordinator

Description

Summary:

Ontivity is currently seeking a Payroll Coordinator. We are searching for someone who is motivated, looking for a challenge within a fast-paced environment, and willing to follow instructions as well as innovate new processes beneficial to the payroll department. Opportunities are available to learn about complex payroll and tax related procedures.

Key Responsibilities:

• Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll accounting software, systems, and procedures.
• Proficient with prevailing wage/certified payroll calculations, including the Davis-Bacon Act.
• Periodic special projects;
• Other duties as assigned.

Minimum Qualifications:

• You are a thinker who enjoys understanding processes, critically analyzing issues, asking questions, and getting to the root of problems
• Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Strong leadership skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with payroll software; Paycom experience highly preferred.
• Strong advanced working knowledge of Microsoft Excel is mandatory
• Ability to work independently with limited supervision; comfortable solving daily problems and bringing resolution without additional guidance needed
• Positive attitude and ability to re-prioritize tasks quickly 
• Proven ability to work and excel in a team environment
• Desire to work in an evolving environment; must be willing to embrace change quickly
• Commitment to professionalism in all interactions with customers, coworkers and management
• Proven ability to maintain good work habits; punctuality and regular attendance are a must
• Ability to work from home and/or an office setting at times; currently working from home most
• frequently but do work from the office from time to time for training, meetings, etc.
• Demonstrated written and verbal communication skills

Required Education and Experience: 

Bachelor’s degree in accounting, Business Administration, Human Resources, or related field preferred.

At least three to five years of related experience required.

Supervisory Requirements:

None

Position Type and Expected Hours of Work:

This is a full-time position.  Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional after-hours work may be required to meet deadlines or manage crisis situations

Physical Demands:

Employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms

This role routinely uses standard office equipment such as computers, phones, photocopier, filing cabinets and fax machines

Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds

Must be able to pass pre-employment screening that includes background and drug/alcohol testing and participate in random testing program

Position requires working indoors in a professional office atmosphere

Must possess valid driver’s license
 

Travel: 

10% expected for this position. More will be required for a hybrid work arrangement, if permitted

Additional Eligibility Qualifications:
None required for this position.

EEO Statement:

Ontivity provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability and genetics.  In addition to federal law requirements, Ontivity complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ontivity expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information disability or veteran status.  Improper interference with the ability of Ontivity’s employees to perform their job duties may result in discipline up to and including discharge.

Qualifications