Internal Communications Specialist

OATI has immediate openings for Administrative Coordinator positions. Administrative Coordinators provide support to OATI staff and customers by performing a variety of complex administrative and clerical tasks in the Administrative Support area. These tasks typically include document organization and formatting, filing, data entry, communication with customers on behalf of OATI staff, internal document routing, and collaboration with other departments to complete inter-departmental projects.

Qualifications/Requirements:

• A minimum of 2 years of experience providing administrative support and associate degree or a bachelor’s degree
• Excellent writing and verbal communication skills
• Demonstrate ability to work independently and as part of a team
• Ability to work in a dynamic, fast-paced environment and respond quickly to changing priorities
• Ability to multi-task and organize multiple projects
• Excellent organizational skills, analytical and problem solving abilities, and attention to detail
• Creative/high level of initiative, good sense of ownership
• Hands on experience with Microsoft® Office products (particularly MS Word and MS Excel); ability to learn new software
  • Previous experience with Microsoft Visio and Microsoft Project is a plus
• Acceptable background investigation report
• U.S. Citizen or Lawful Permanent Resident
• Local to MN

Full-time employment including a 60 day probationary period, includes competitive salary and benefits, a 401(k) plan with company match, paid time off, and excellent health and dental insurance programs. OATI prides itself on providing a stable, supportive environment for career development with opportunities for future growth and promotion within the company. Applicants must be self-motivated, energetic, and willing to work in a team-oriented company.

As the Executive Assistant, you will play a vital role in supporting the President & CEO and senior executives, ensuring smooth operations and the achievement of company goals. We are looking for a proactive problem solver with exceptional communication skills and attention to detail to join our team.

Key Responsibilities:

• Manage schedules, travel arrangements, and communications for senior executives
• Serve as a liaison between management and staff, assisting with projects and information flow
• Maintain confidentiality and professionalism in all interactions
• Assist in organizing and documenting executive meetings
• Contribute to internal process development and maintenance

• Bachelor’s degree or equivalent combination of education and experience
• Minimum of 4 years’ experience in an administrative role supporting upper management
• Excellent written and verbal communication skills
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Proficiency in Microsoft Office and other office productivity tools
• Ability to adapt to changing priorities and work effectively in a fast-paced environment.
• U.S. Citizenship or Lawful Permanent Residency required
• Successful background investigation completion
• Local to MN

• Competitive salary and benefits
• Opportunities for career growth
• Collaborative and inclusive work environment