What are the responsibilities and job description for the Executive Secretary position at Operations?
Many roles at LCS may require that we ask about your COVID-19 vaccination status. Please note that this role will be required to provide proof of COVID-19 vaccination as a condition of employment.
The purpose of this role will be to support the Sr. VP/Managing Director of Life Plan Communities and others within the Life Plan division and be responsible for administrative, clerical, and secretarial support and will manage the business unit office and handle communications with other business units and the corporate office.
Experience is Everything
At LCS, we provide you the opportunity to use your talents in a progressive, growing organization that makes a positive difference in the lives of the seniors we serve. If you are seeking an organization that gives back, you’ll love working here. Our principles and hospitality promises define our company culture. LCS employees can be found participating in volunteer activities, getting involved in our committees or collaborating with team members in our innovative work space. You’ll find lots of opportunities to grow as a professional, serve the community, and enhance the lives of the seniors. Our culture of partnership is truly we feel what makes us unique.
Ready to make a difference? Then join us as an executive secretary. We think it’s time for you to begin your #lifeatLCS.
What You Need To Know
- Prepare detailed reports and spreadsheets using Excel.
- Design and prepare detailed Power Point presentations, correspondence, memos, charts, tables, and graphs.
- Schedule appointments, send invites, keep calendars current using Microsoft Outlook.
- Create and maintain organized files, reports, manuals, and books.
- Process expense reports, invoices, and check requests.
- Perform executive administrative work, coordinate meetings, work with other executives, and extensive email usage.
- Make travel arrangements, flights, hotel, rental car, meeting space, etc.
- Provide backup support to others in the office.
- Event planning for off-site and local conferences and meetings.
- Order office supplies and maintain office supply inventory.
- Complete special projects, some of which involve gathering, analyzing, and reporting data, training, and making recommendation
What We Are Looking For
- Must demonstrate and possess excellent verbal and written communication skills.
- Must project a professional image at all times and the ability to work well with a variety of people.
- Must demonstrate the ability to prioritize and handle multiple tasks in a fast-paced environment.
- Must be detailed oriented.
- Must possess strong skills in Word, Excel, Power Point, Microsoft Outlook email and calendar.
- Knowledge of converting PDF to Word, vice versa.
Even Better
- 3 years’ experience in executive level administrative support/office management experience is required.
- Associate degree in office administration or related field preferred.
- Must demonstrate a willingness and ability to continuously learn and develop new skills.
- Ability to work independently.
- Maintain confidentiality of all office records and interactions.
- Must be open-minded and flexible as priorities often change.
Sound like a good fit? Let’s talk about how together we can be greater!
Why LCS?
- Industry leader. We have been in the business of Senior Living for over 40 years. Nearly 90% of Life Care Services-managed health centers have a 4- or 5-star rating.
- Competitive pay, great benefits and vacation time. We are an equal opportunity employer with benefits including medical, dental, life insurance, disability, 401(k) with company match.
- Family oriented culture. We provide a positive and supportive work environment which our employees value. Flex-time, work from home, and social activities with employees and their families add to our family centric approach.
- Charity and community involvement. We are recognized as a national team for the Alzheimer’s Association and consistently a top contributor to United Way. We also support our employee’s individual community contributions and provide opportunities to get involved at our corporate locations and in our communities.
- Outstanding advancement opportunities. 650 and counting; LCS is growing and we think you should too. Our company growth allows for internal growth opportunities across all of our business lines.
- Professional development. Ongoing, onsite education opportunities, education assistance, and continuing education credits allow LCS employees to keep their knowledge of current industry changes relevant.
- Fun companywide events. Leadership Summit, SHOE, and our annual company holiday party; just to name a few.
- Top Iowa Workplace. We’ve created an environment where LCS employees enjoy coming to work. LCS has been named a top Iowa Workplace, an award that recognizes the top workplaces based on employee survey results each year.
LCS creates living experiences that enhance the lives of seniors. You’ll see this commitment in our people. They’re talented, dedicated professionals who truly care about residents, with each conducting his or her work with integrity, honesty and transparency according to the principles of LCS. We strive to help every community succeed—strengthening available resources, establishing proven practices that lead to long-term growth and creating lasting value for those living in, working for and affiliated with the community. Check us out on our website: www.lcsnet.com
A POST-OFFER BACKGROUND CHECK, INCLUDING REFERENCES, IS REQUIRED
LCS IS AN EQUAL OPPORTUNITY EMPLOYER
