Administrative Assistant II

JOB DESCRIPTION:

Title : Administrative Assistant II
Location : Dunedin, FL - 34698
Duration : 06 Months contract (Part Time -28 hours/Week)
Shift : 1 Shift 7:30 am to 3:30 pm

What You’ll Do for Us

Manage incoming and outgoing phone and email communications.Maintain various departmental database systems and lists.Create and enter data into spreadsheets including tracking of budgets.File, e-mail, open and distribute mail, order supplies, and presentation materials.Create and handle presentations, complex reports, confidential correspondence, and files.Interface with customers, vendors, agencies and maintain internal and external relationships.Coordinate meetings and travel arrangements and maintain department calendar.Process purchase cards, expense reports and invoices.Administer programs, projects and or processes specific to the operating unit served, including working with and providing direction to project manager(s)/contractor(s).The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.Submit deal sheets in portal.Prep and process settlement formsPayroll processing and reporting corresponding with associates and relevant parties to resolve payroll issues and managing time and attendance calibration with managers to ensure accuracy.Assist with new hire onboarding process, which includes coordinating security access badges and facilitate candidate pre-employment testing.

Qualifications & Requirements

High School and some college preferred in Business, Communications, or similar field is ideal.2 years of experience in a high-level support role preferred.Must possess proven ability to be a resourceful problem-solver.Experience in coordinating projects.Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and OutlookStrong attention to detail, interpersonal, and communication skills are needed.Excellent time management and organizational skills to meet deadlines are needed.Experience scheduling travel arrangements and schedule for managementSupport experience in a professional services, sales, or marketing environmentExperience successfully creating and/or modifying processes.

Skills:

Microsoft Office, Executive support, Database Management, Expense Reporting, Office Management, Travel Coordination, Grammar, Microsoft SharePoint, Payroll, Computer Applications, Data Collection, Purchase Orders, Communications

Job Types: Part-time, Contract

Pay: $27.40 per hour

Schedule:

• 8 hour shift
• Day shift

Experience:

• Administrative Assistant: 2 years (Preferred)
• Microsoft Office: 1 year (Preferred)

Work Location: In person

Salary : $27 - $0