Facilities Specialist

Oracle’s Real Estate and Facilities’ Facilities Specialists help curate a dynamic and productive work environment. Is Oracle’s award-winning Real Estate and Facilities team looking for you? We are a group of dynamic, innovative, diverse individuals striving to provide the best work environment and customer service to our colleagues. We provide a modern workspace with an emphasis on our co-workers’ success. In this role, we are seeking a team member who is adaptable and committed to curating an excellent workplace experience. This position is so much more than a standard Facilities Specialist position, because it’s not just about sitting at your desk. Not only will you interact with senior leaders, colleagues, vendors and others, but you will learn and use groundbreaking technology from the leader in cloud services.

Job Description

Responsibilities include but are not limited to:

· Optimally manage all conference and demo room activities to include supervising conference scheduling, equipment functionality, and general conference room upkeep.

· Proactively ensure the facility as an asset is well maintained to include furniture repairs, carpet cleaning, touch ups and replacements as needed.

· Provide assistance to other office employees.

· Function as a liaison between Oracle, building property manager, and other vendors.

· Assign office space based upon the established Space Ranking guideline and policy.

· Resolve or coordinate timely resolution for all facilities requests, such as temperature complaints, conference scheduling conflicts, etc.

· Coordinate internal moves -- prepare move coordination forms, distribute boxes, labels, and information.

· Acquire vendor price quotes, prepare purchase requisitions with accompanying justification via web, acquire vendor statements of work, arrange for new vendor setup, prepare check requests and route requests to appropriate management level for approval.

· Maintain adequate inventory of general office supplies including supplies for office equipment.

·Participate in the creation of the annual operating budget using Unifier application.

· Submit quarterly PO reports for all sites managed; ensure no overbills occur.

· Monitor landlord variable expense payments and other service requests.

· Coordinate all maintenance agreement schedules, renewals, payments and site visits per contractual stipulations.

· Assist in troubleshooting AV problems and be available to assist with spontaneous equipment requirements.

· Complete timely, detailed monthly report.

· Conduct Facility Inspection Report and acquire data for remote site. Submit form to facility manager.

· Report accurate office space assignments on a monthly basis for entry into Oracle Property Manager.

· Establish preliminary space plans and identify alternatives; coordinate requirements.

Life at Oracle:

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veteran’s status or any other characteristic protected by law.

At Oracle, we don’t just value differences—we celebrate them. We’re committed to creating a workplace where all kinds of people work together. We believe innovation starts with diversity and inclusion.

https://www.oracle.com/corporate/careers/culture/diversity.html

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• Are you proficient with Excel, Word, and Powerpoint?

Experience:

• Facilities Maintenance Occupations: 1 year (Preferred)

Work Location: One location