Accounts Payable Specialist

ACCOUNTS PAYABLE SPECIALIST

The Accounts Payable Specialist is responsible for receiving and reviewing incoming invoices and entering them into the Company’s accounting system while ensuring accuracy. The Accounts Payable Specialist facilitates payments for invoices and ensures they are paid quickly and efficiently.

· The Accounts Payable Specialist reports directly to the Operations Controller.

· The Accounts Payable Specialist has no supervisory responsibility.

· Accurately review, code, and enter all payables into AppFolio.

· Ensure a W-9 and COI is obtained for each vendor and maintain current recordkeeping for those documents.

· Perform monthly vendor reconciliations by obtaining, reviewing, and identifying discrepancies on vendor statements.

· Review and reconcile invoice discrepancies and obtain clarification from vendor in a concise and respectful manner.

· Set up utility and vendor accounts on new acquisitions.

· Review previously entered utilities for each property to ensure proper expense reporting and billing.

· Assist with month-end close and preparation of financial statements as needed.

· Aid the Operations team with questions/requests.

· Availability for internal and external audit requests.

· Exercise judgement in financial, operational, or transactional analysis.

· Seeks opportunities to improve processes to ensure efficiency with payment of invoices.

· Other accounting and administrative tasks as assigned.

· Associates Degree in an accounting related field or equivalent work experience.

· General knowledge of Accounting Principles and payable processing.

· 3-5 years of Accounts Payable processing and application.

· Ability to work independently and as part of a team.

· Detail oriented, organized, and analytical.

· Exceptional communication skills, verbal and written.

· Ability to effectively prioritize and execute tasks in a fast-paced environment.

· Strong working knowledge of Microsoft Office products.

· Adaptability to a paperless work environment.

· Perform all duties in a safe and respectful manner while following all company policies and procedures.

· Microsoft Office experience

· Appfolio experience (preferred)

Job Type:

· Full Time

Benefits:

· Paid Holidays (New Year’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day)

· PTO

· Health

· Dental

· Vision

· 401K

· Company Contribution to AFLAC after tax policies available.

Physical Setting:

· Corporate Office setting with business casual attire.

Schedule:

· 8-hour shift of 8:00 am to 5:00 pm

· Day shift

· Monday – Friday

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The company recognizes that an individual with a disability may require an accommodation to enable him/her to successfully perform a job function. Consideration will be given to reasonable accommodations. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Orange Property Management is an Equal Opportunity Employer (EEO) and will not discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Fargo, ND 58104: Relocate before starting work (Required)

Work Location: In person