AP Billing Specialist

Orbit, located in North Salt Lake, UT (10 minutes north of downtown Salt Lake City), is looking for a full-time AP Billing Specialist. Why should you come work at Orbit? Because we are Changing the Way the World Waters by developing and manufacturing innovative irrigation products.

• Are you ready help us Change the Way the World Waters?
• Are you ready to be part of a team that values Quality of Life and Flexibility?
• Are you seeking an employer who values Caring Relationships and treating all team members as people?
• Do you have a Positive Attitude and seek to work with likeminded individuals?
• Are you ready to be a part of a team who has used Innovation and Continuous Improvement to succeed over the last 50 years?
• These are Orbit’s core values and are lived by our team members each day

A Day in the Life

The AP Billing Specialist is responsible for validation and timely payment of all vendor invoices via Accounts Payable check, handwritten check, ACH (Automated Clearing House), or Wire Transfer. The AP Billing Specialist completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. This position is also responsible for the timely and accurate Billing/Invoicing for the company (both paper invoices and electronic invoicing).

What are the requirements for this position?

• Degree in Accounting (or equivalent experience)
• 5 years of experience
• SQL reporting experience
• Proficiency with Excel
• Ability to interpret and apply corporate financial policies and company controls
• Are you qualified for this position? If yes, apply NOW!

Are there any preferred qualifications?

• Supervisory experience
• Experience with ERP systems

We offer great benefits:

• Competitive wages plus Bonus
• A free onsite care clinic
• Flexible office hours (standard M-F, 8 AM to 5 PM)
• Medical, dental, vision
• Life insurance
• Long-term and short-term disability
• Subsidized UTA ECO pass (Frontrunner, Trax, & buses)

Responsibilities:

• Responsible for vendor invoice processing including receiving invoices, matching and validating invoices against properly approved purchase orders and receiving documentation, and inputting invoices into Accounts Payable (A/P) system through “batch input screen and post” process. Clear computer-generated “receiving documents” that reconcile to the payment to enable accurate month-end accrual reporting
• Researches and properly documents management approval of all discrepancies
• Monitors discount opportunities, verifies federal ID numbers, verifies vendor accounts by reconciling periodic statements, ensures credit is received for supplier debit balances, voids checks, and issues stop payments as necessary
• Charges expenses to cost centers in accordance with company policy, and GL coding assigned by department managers and validated by A/P personnel
• Schedules payments and processes checks on at least the 5th, 15th, and 25th of each month. Schedules wire transfers via “payment pending” workbook and works with purchasing to process Import Wire Transfers each Monday
• Obtains manager approval for scheduled payments AND executive approval before releasing payment. Certain checks will require a second signature. Ensures that all payments have appropriate documentation and are properly approved prior to payment according to company policy. Audits wire transfer packets received pre-matched and pre-manager-approved from purchasing
• Processes interim payments as needed and justified on occasion
• Maintains control and custody of blank check stock. Reconciles usage to ensure no checks go missing. Copy of this log accompanies the final executive approval
• Distributes or mails signed checks as required. Sends import vendors remittance summary detail that matches the amount wired to them
• Updates the wire transfer payment log for all import wire transfers
• Properly records any import wire transfers for PRE-PAYMENTs. Clears these payments when the goods are received
• Attaches check “file copy” to invoice packets and scans/indexes all payments for quick and consistent retrieval via BMI (name of software) scanning software. Oversees scanning and filing of all payment packets
• Generates and stores system reports supporting check runs and voids
• Keeps records of expense advances and reconciles to expense reports when submitted
• Maintains current the Vendor Master file for all vendors, and the Contact Matrix for import vendors
• Maintains all spreadsheets (including recurring-item log & Wire Transfer payment pending log & Wire Transfer Payment log) used in the A/P process
• Completes month-end reporting for accruals (for both domestic A/P and import wire transfer)
• Cross trains and backs up (one day a week and as required) the “Daily Composite Bank Report” process done in A/R to reconcile, and records daily bank transactions into the Cash Book
• Runs Host-system reports and queries as required on vendor or payable history
• Utilizes SQL and Excel (data tables and pivot tables) for efficient reporting and analyses
• Responsible for customer invoicing for all warehouse and dropship orders upon receipt of proper and required shipment documentation (including packing slips and bills of lading). Drop-shipments specifically require a copy of the Customer’s P.O., Orbit’s P.O. to the supplier, and the supplier’s packing list and invoice. These documents are provided either directly from the supplier or coordinated through our Shanghai office
• Prints any non-electronic invoices and mail them to the customer in a timely fashion
• Responsible to help drive business alignment supported through frequent interaction with personnel in all areas of the company
• Involved in IT development projects to continuously improve A/P processing systems, billing systems, and reporting capabilities. Creates and reviews controls needed for accurate processing and reporting
• Updates job knowledge by participating in educational opportunities
• Performs year-end, 3rd-party audit duties
• Issues/manages/cancels company credit cards per company policy and executive direction
• Analyzes, summarizes data, reports findings, interprets results, and makes recommendations
• If applicable, manages direct reports, provides focus, mentoring and training, ensures team effectiveness, and handles conflict resolution. Handles annual reviews, staffing, organizational change effectiveness, and career development

About Orbit

Orbit was founded 50 years ago and is now part of Husqvarna Group's Gardena Division creating the global leader in residential watering solutions. In addition, Orbit's B-hyve suite of smart products, with 2 million connected devices, helps consumers conserve water, promote plant health, and save money. We are changing the way the world waters.

Learn more at:

• https://www.orbitonline.com/
• https://www.gardena.com/us/
• https://www.husqvarnagroup.com/en/

Orbit Irrigation is an Equal Employment Opportunity Employer, who participates in E-Verify. Reference checks are a prerequisite for employment. All offers are contingent on completion of a drug screening and may be contingent on completion of a criminal background check. All successful candidates must provide original documents that will establish their identity and eligibility to work in the United States as required by the Immigration Reform and Control Act.