Office Coordinator

To apply, please visit this link here: https://creatoreconomyjobs.co/offers/jo_Rd48J4daSnwMh49k5eUVxdjA

About Orca

We’re building the next generation of retail through livestream and social commerce, which is poised to be a $250 billion business in the US by 2026. In our short three years in existence, we’ve already been recognized by Business Insider as one of the ‘12 Most Innovative Companies in Livestreaming’. Orca works with some of the most well-known brands in the world, including Estee Lauder, elf Cosmetics, Nestle’s Blue Bottle Coffee, Samsung, Zappos and more. Orca was founded by a team of digital media and content professionals that have helped build some of the largest creator businesses online. We’re backed by notable leaders in the creator economy, entertainment and global finance. Learn more here: https://orcashop.co/.

Job Description

We are seeking a full-time, salaried Office Coordinator to support our team in Culver City, California. The Office Coordinator is a service-based role providing administrative support to all departments and reporting directly to the VP of Finance. As the Office Coordinator, you'll be the driving force behind our day-to-day operations, ensuring a well-run office environment.

As our forward-facing ambassador, you will maintain and foster a positive workplace atmosphere while providing unwavering support across all departments. From managing office processes (e.g. maintaining a well stocked kitchen, helping onboard new hires) to coordinating social engagements, you'll be instrumental in upholding Orca's values and facilitating organizational efficiency.

We're looking for someone who thrives in a dynamic environment, adept at juggling multiple tasks and adapting to changing priorities. Your ability to collaborate effectively with team members and your knack for problem-solving will be essential in this role.

Job Responsibilities

• Manage office facility services, overseeing repairs, maintenance, and amenities, and maintain vendor relationships.
• Oversee office budget and inventory, including ordering supplies and furniture, and enhancing office amenities and perks.
• Respond to office-related inquiries promptly and professionally, providing friendly support to employees.
• Collaborate with Orca leadership to plan events and maintain events calendar.
• Provide front desk coverage, managing conference rooms, parking, access cards, shipping, and greeting visitors.
• Manage break areas and stock kitchen, ensuring cleanliness and readiness for use, and assist with food ordering for meetings.
• Coordinate in-office and off-site activities, including company gatherings, celebrations, and group outings.
• Coordinate technology needs for new and existing employees with department managers, IT, and HR.
• Offer administrative support and assist with special projects as assigned.
• Monitor project timelines and content, flagging any potential concerns in advance.
• Cultivate a professional, collaborative, inspiring, and fun work environment that promotes teamwork.
• Promote company culture and initiatives company-wide.
• Provide production and studio managers with additional support as needed.

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• 2-3 years of Office Coordinator or Executive Assistant experience preferred, ideally in a fast-paced environment
• Tech-savvy with experience or familiarity with: Apple, Google Suite, Microsoft Suite, Slack, Ramp, Airtable, Zoom, Amazon, and Canva
• Must be hands-on, collaborative, and enjoy working as part of a team
• Self-starter with ability to independently execute projects from start to finish
• Passionate about creating a dynamic office environment
• Excellent interpersonal skills and ability to gauge the atmosphere
• Strong communication skills, including interaction with C-level executives
• Ability to multitask and prioritize effectively
• Proactive problem solver with superior organizational skills

Nice to haves

• A strong desire to join an early stage startup, with all of the hard work, frustrations, wins and potential upsides that come with it
• An open-mind, curiosity and creative spirit
• Inherent, internal drive that leans more toward autonomy than requiring direction
• An excitement around the creator economy, ecommerce and amazing entertainment

Orca is committed to creating an inclusive space where employees are valued for their skills, experiences and unique perspectives. To achieve our goals, we celebrate diverse voices and aim to create an environment that reflects that commitment.

Job Type: Full-time

Pay: Up to $67,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Culver City, CA 90230: Relocate before starting work (Required)

Work Location: In person

Salary : $67,000