Administrative Assistant (Expeditor )

Department Overview:
This position provides Administrative and Dispatching support to the Environmental Services Department. They are the primary contact for effectively handling daily in-bound calls, emails, pages and supporting timely and accurate coordinating EVS cleaning requests. The individual who holds this position exemplifies the OHSU mission, vision and values and acts in accordance with OHSU policies and procedures.
Function/Duties of Position:
Operations:

• Answering and dispatching all EVS 24/hr pager requests. Assists with dispatching EVS techs where needed. Manages heavy call volume through the shift.
• Familiar with numerous guidelines, instructions, regulations, manuals and procedures.
• Must work with multiple supervisors and admin staff on multiple shifts.
• Must be able to communicate in a manner which conveys a level of graciousness and professionalism representing the EVS department.
• Communicate in person and over the phone with a wide variety of individuals including employees, patients, patient family members and disgruntled staff members. Defuse upset persons using good communication skills.
• Must communicate effectively with Mission Control team.
• Attends Mission Control Huddle.

• Maintains a working knowledge of the hospital bed tracking system (Epic) and and notifies supervisors of issues, tracks and sends information for breaks and lunch times of EVS staff.
• Uss epic to manage bedflow to assign beds, page EVS techs and monitor delayed breaks and lunches.
• Maintains a working knowledge of GE Tiles and reports response times to supervisors.
• Uses GE tile to manage bedflow and bed prioritization.
• Uses GE tile to monitor and report to supervisors on delayed transit times, and delayed cleaning times.
• Daily Reporting out to EVS leadership using EVS Expeditor Worksheet
• Able to work independently, using judgment to make decisions or select a course of action based on OHSU policies, and procedures within the department operations.

Reporting:

• Uses Epic software to pull reports and extract data. The data is then manipulated and put into Excel spreadsheets to manage response, clean, room turn times and break and meal times.
• Uses GE Tile software to pull reports and extract data.
• Creates and maintains routine spreadsheets, track various EVS projects.
• Create or revise EVS procedures to improve and expedite work flow. Create spreadsheets using data from Epic for reporting purposes.

Quality and Safety:

• Assist staff compliance to the standard work by monitoring and reporting to supervisors.
• Submit work orders for maintenance repairs as needed.
• Demonstrated ability to manage sensitive information regarding employees and patients at OHSU

Required Qualifications:

• High School Diploma
• 1-2 years use of a computer, software programs Microsoft Word and Excel
• Two years of general office or secretarial experience; OR
• An Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR
• A Bachelor’s degree and one year of general office or secretarial experience; OR
• An equivalent combination of training and experience.
• Must be able to perform the essential functions of the position with or without accommodation.

Preferred Qualifications:

• Bachelor’s Degree
• 1 years EVS Technician experience
• 1 year Lead worker experience
• 2-3 years use of a computer in a workplace setting. Knowledge of Microsoft Office programs
• 6 months-1 year Epic Experience.

Location: Marquam Hill, Portland, OR 97239

Job Type: Part-time