Our Beaver Nation Front Office Assistant
Job Posting for Our Beaver Nation Front Office Assistant at Oregon State University
Our Beaver Nation Front Office Assistant
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Please see Special Instructions for more details.
When applying you will be required to attach the following electronic documents:
1. A Resume/Vita
2. A cover letter indicating how your qualifications and experience have prepared you for this position
For additional information please contact: Julia Kleven: julia.kleven@osufoundation.org
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Note: All job offers are contingent upon Human Resources final approval.
Position Details
Position Information
Job Title
Our Beaver Nation Front Office Assistant
Appointment Type
Student Employee
Job Location
Corvallis
Position Appointment Percent
100
Appointment Basis
12
Pay Method
Hourly
Pay Period
16th - 15th of the following month
Pay Date
Last working day of the month
Remote or Hybrid option?
Min Hourly Rate
$14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro)
Max Hourly Rate
$17.00 (Standard); $16.50 (Non-Urban); $18.00 (Portland Metro)
Position Summary
The OSU Foundation Athletic Development team has an opening for Athletic Development Student Worker. This part-time position gives students an opportunity to learn the methodology and planning process that leads to successful collegiate athletic fundraising.
Position Summary: Student Worker in Athletic Development
The student worker, under the guidance of the Executive Assistant, Donor Relations, and Development Officers, will actively participate in projects related to athletic development. Key responsibilities include:
- Customer Service:
- Handle inquiries and provide excellent customer service.
- Assist visitors and callers professionally.
- Donor Relations and Retention:
- Engage with donors, fostering positive relationships.
- Support benefit fulfillment and recognition efforts.
- Game Day Involvement:
- Contribute to game day preparations as required.
- Event Preparation:
- Assist in organizing and preparing for events.
- Administrative Tasks:
- Perform various administrative duties as needed.
Position Duties
Administrative Duties:
Customer Service:
Customer Service:
- Handle phone calls and monitor emails promptly.
- Greet guests visiting the office in a professional manner.
Office Communication:
- Answer and make calls related to general office, ticket, and department priorities.
- Act as the front-line staff for drop-in visitors.
Invoicing:
- Assist with the monthly invoicing process.
Office Organization:
- Maintain office supplies and keep the workspace organized.
- OBN Mail
Donor Relations and Retention:
Stewardship and Solicitation:
Stewardship and Solicitation:
- Make stewardship and solicitation calls to donors.
- Assist with benefit and recognition fulfillment at the annual fund, major giving, and sport-specific levels.
- Prepare solicitation materials.
Ability to assist Our Beaver Nation staff members in preparation of game day for varying sporting events.
Assist Our Beaver Nation staff members with logistics surrounding the preparation for an event, and on the day of an event as well.
Minimum Qualifications
Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements
- Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
- Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
- Must meet the applicable minimal enrollment standard
- High School student: Regularly enrolled in a high school or participating in a home-schooling program
- Undergraduate and post-baccalaureate student: 6 credit hours per term
- Undergraduate international student: 12 credit hours per term*
- Graduate student officially admitted to Graduate School: 5 credit hours per term
- Graduate international student officially admitted to Graduate School: 9 credit hours per term*
- International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications
Required Knowledge, Skills, and Abilities:
- Self-Motivated: The ideal candidate should be proactive and able to work independently, taking initiative to complete tasks efficiently.
- Strong Organizational Skills: Effective time management, attention to detail, and the ability to prioritize tasks are essential for success in this role.
- Excellent Communication Skills (Oral and Written): Clear communication is crucial for interacting with colleagues, students, and faculty members. Proficiency in both verbal and written communication is necessary.
- Service-Oriented: A positive attitude and a willingness to assist others are key attributes. The candidate should actively seek opportunities to help people within the organization.
- Outstanding Time Management: Meeting deadlines and managing multiple responsibilities require excellent time management skills. The ability to set goals and prioritize tasks is essential.
- Proficient with Microsoft Office: Familiarity with Microsoft Word, Excel, PowerPoint, and Outlook is necessary for administrative tasks.
- Paciolan Experience (a plus): If the candidate has experience with Paciolan (a ticketing and event management software), it would be advantageous.
- Teams Experience (a plus): Familiarity with Microsoft Teams, especially for collaboration and communication, is a bonus.
Preferred (Special) Qualifications
Students pursuing a degree related to athletics, communications, fundraising, and marketing are encouraged to apply.
Working Conditions / Work Schedule
Work Schedule:
- The position requires 10-24 hours per week on average, with occasional flexibility to work up to 24 hours.
- Availability for nights and weekends, including home athletic competitions, is essential.
Applicants must be current OSU students available from September through June of the academic year
Posting Detail Information
Posting Number
P11078SE
Number of Vacancies
1
Anticipated Appointment Begin Date
06/03/2024
Anticipated Appointment End Date
06/02/2025
Posting Date
05/13/2024
Full Consideration Date
05/31/2024
Closing Date
06/07/2024
Indicate how you intend to recruit for this search
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1. A Resume/Vita
2. A cover letter indicating how your qualifications and experience have prepared you for this position
For additional information please contact: Julia Kleven: julia.kleven@osufoundation.org
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Note: All job offers are contingent upon Human Resources final approval.
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