Event Manager

Position Summary

The Event Manager is responsible for the planning, design, production, promotion, overall co-ordination and profitability of an event. The Event Manager is a project manager who understands marketing and promotion techniques.

Essential Duties And Responsibilities

• Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
• Plan and develop documents, agendas, budgets, and services according to customer requirements (including banquet event orders, timelines/runs-of-show, and staffing)
• Communicate event information with department heads to ensure every department knows their responsibilities for each event such as facilities, catering, signage, displays, special needs requirements and event security
• Research suppliers and contractors, negotiate prices and sign agreements, based on client’s needs
• Manage and coordinate suppliers and all event logistics (for example: load-in/load-out)
• Coordinate and schedule appropriate staff relating to the event
• Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget
• Hire, train, and supervise support staff required for events, including House Manager, giving full briefings based on latest version of the event order
• Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, insurance, health and safety obligations are followed and resolution of any problems that arise
• Oversee the dismantling and removal of the event and clear the venue efficiently
• Maintain records of event aspects, including financial details.
• Understanding of ticketed events and different demographics of genre/fans
• Produce post-event evaluations to determine how future events could be improved.
• Complete other duties as assigned

Required Skills And Abilities

• Exceptional organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Negotiation skills when looking for the best price from suppliers and contractors
• Time-management skills and the ability to work under pressure to ensure the efficient running of an event
• Problem-solving skills and diplomacy
• Ability to manage budgets
• Knowledge of administrative and IT skills, including CRM software and Google Suites
• Self-motivated and enthusiastic

Education And Experience

• Proven experience as event manager with at least five years’ experience.
• Skilled in project management
• Knowledge of KPIs and marketing techniques for event management
• Project management experience

Physical Demands And Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Regularly required to talk, listen to taped dictation and type
• Prolonged use hands/fingers
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus
• Prolonged periods sitting at a desk and working on a computer
• Noise level in the work environment is moderate
• Must be able to lift up to 50 pounds at times.