Administrative Assistant

Description

Title:   Administrative Assistant

Reports to:   Director of Operations

Location – onsite/hybrid:   Onsite - Great Neck, NY

Hours: Monday - Friday 8:00 am - 5:00 pm

Who we are: 

Spire Orthopedic Partners is a growing national partnership of orthopedic practices that provides the support, capital and operational resources physicians need to grow thriving practices for the future. As a Management Services Organization (MSO), Spire provides the infrastructure for administrative operations that allows practices to operate at their highest level, so doctors can focus their efforts on what matters most – patient care. Rooted in the 100-plus-year legacy of its founding partners, the network spans the Northeast with 128 physicians, over 1100 employees, and 28 locations from Connecticut, New York, and Massachusetts 

What you’ll do: 

Orthopaedic Associates of Manhasset, located at 600 Northern Boulevard, Great Neck, NY is seeking a professional, energetic,  hard working Administrative Secretary. Performs diversified office-clerical duties including, but not limited to scheduling appointments; facilitating communications; taking and prioritizing telephone calls; maintaining and documenting incoming reports.

• Ensuring orders of Dopplers and medications for patients are processed
• Scheduling of IMEs and phone depositions
• Assisting with iPads with patients  
• Setting up team meetings with depts
• Setting up meeting for docs with vendors
• Filing all docs certificates and refilling for all reappointments for hospitals
• Relay patient and physician messages internally and externally
• Main hub for telecommunications with all depts (example mri front desk physicians, PT )
• Sometimes room patients if short staffed in the office
• Obtaining medical records (operative reports) for patients and other departments (ie: billing dept)
• When other admin assistants are out of office ensure that their work is covered so that important tasks are not overlooked or delayed
• Triage patient calls
• Manage the physician’s schedules to ensure proper template is being followed

Qualifications

Who you are: 

Qualifications:  

• High school diploma or equivalent.
•  strong Excel, Word & Outlook skills.
• Strong customer service support skills.
• Excellent interpersonal, teamwork and communication skills – verbal & written.
• Good listening skills, good grammar and good reading comprehension.
• Punctual, reliable, hardworking, well organized, professional and detail orientated.
• Ability to problem solve and make decisions quickly under pressure.
• Knowledge of administrative procedures.

What we offer: 

• Excellent growth and advancement opportunities 

• Dynamic environment 

• Access to a diverse network of practitioners 

• Broad infrastructure of tools and programs to enhance the employee experience  

• Competitive Compensation 

• Generous PTO 

• Benefits package: health, dental, vision, 401(k), etc. 

We are an equal-opportunity employer. Qualified Applicants are considered for positions and are evaluated without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (referred to as “protected characteristics”).

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