Administrative Assistant- Emergency Management

Description

Performs professional and technical duties in emergency management and homeland security; assists with development of emergency response plans; works under the supervision of the Emergency Management Director; performs related duties as required.

Qualifications

Qualifications

• High School Diploma or GED required; preferred Associate’s degree in Emergency Management and/or Certifications in National Incident Management System (NIMS) IS100, 1S200, IS700, IS800
• -OR- at least four (4) years’ experience in public safety, emergency management or a disaster relief organization AND certifications in Nation Incident Management System (NIMS) IS100, IS200, IS700, IS800
• Professional Emergency Management (P.E.M) certification, NIMS ICS300 and ICS400 certification preferred
• Knowledge of emergency management and homeland security principles and procedures
• Ability to research and write reports and procedures
• Must maintain a professional attitude and appearance that positively represents the Nation
• Requires a high level of personal integrity and ethics
• Requires a high level of problem solving skills
• Must maintain confidentiality at all times
• Requires ability to use Microsoft Office Suite and Excel programs
• Requires good interpersonal communication and team work skills
• Requires willingness and ability to learn new skills, including travel to conferences and training sessions
• Ability to train in emergency techniques and procedures
• Ability to operate computers and related software
• Ability to communicate effectively with public officials and the general public
• Ability to meet deadlines
• Ability to attend work regularly and work under stressful conditions
• Must be able to pass a criminal background check
• Must be able to pass drug/alcohol testing
• Must have and retain a clean driving record – may be required to drive GSA or tribal vehicles

Duties & Responsibilities

• Prepare invoices and payables to be paid in accordance with the policies of the Osage Nation Accounting Department
• File and Organize documents related to Emergency Management and Wildland Fire Management
• Assist with scheduling training classes and building inspections performed by the Emergency Management Program
• Assist with health fairs and other planned activities within the Emergency Management Program
• Assist in finding and applying for grants that are relevant to the program
• Must have a knowledge and understanding of budgets and be able to complete them in a timely fashion
• Will on occasion, be asked to assume the duties of the Osage Nation Police Department Administrative Assistant, during their absence 
• Familiarity of Osage language and culture
• Perform any other such duties as required by the Director
• IS 100 (any version)- Introduction to Incident Command System, ICS-100
• IS 120.a OR IS 120.b OR IS 120.c- An Introduction to Exercises
• IS 200 (any version)- Basic Incident Command System for Initial Response
• IS 230.d- Fundamentals of Emergency Management
• IS 235.b OR IS 235.c- Emergency Planning
• IS 240.b- Leadership and Influence
• IS 241.b- Decision Making and Problem Solving
• IS 242.b- Effective Communication
• IS 244.b- Developing and Managing Volunteers
• IS 700 (any version)- An Introduction to the National Incident Management System
• IS 800 (any version)- National Response Framework, an Introduction

Salary : $27,800 - $35,200