Graduate Assistant Auxiliary Services

Description

OUR UNIVERSITY

Ottawa University (established in 1865), one of the oldest private liberal arts universities in the United States, is a multi-campus system serving approximately 4000 students through its campuses in Kansas (Ottawa, Kansas- Residential Campus and Overland Park, Kansas- Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park, Kansas.

Ottawa University is a regionally accredited, church-related, private university that strives to integrate faith, learning, and life in the academic experiences of students.

JOB SUMMARY

This GA will support operations in the Spirit Fan Shop and the Fitness and Recreation Center in Surprise, AZ. Responsible for assisting with Fan Shop inventory, social media, marketing & promotions, and website sales. In addition, this position would assist with staffing and daily operations for the Recreation and Fitness Center. This GA will assist with special events related to Auxiliary Services including all facility rentals.

ESSENTIAL FUNCTIONS AND REQRUIED DUTIES OF THE JOB (provide list of items which are essential to effective outcomes in this role):

• Assist with purchasing of new inventory for the Spirit Fan Shop.
• Notifying their supervisor when items need to be reordered or moved to clearance.
• Placing new retail inventory and textbook requests into the WinPrism system.
• Coordinating marketing materials and submitting them to social media sights (i.e. Facebook and Instagram).
• Completing monthly inventory counts on all product.
• Organizing and upkeep of retail merchandise backstock.
• Maintaining and Rearranging of store displays.
• Assisting with Friday sales and promotions.
• Serving as extra personnel during special events in the Spirit Fan Shop (i.e. Orientation, Visit Days, Graduation, Sporting Events, etc.).
• Organization of the Spirit Fan Shop website including but not limited to ensuring all new merchandise is uploaded, clearance items are marked accordingly, confirming and completing online orders.
• Greet and service members in a friendly and professional manner.
• Attentively and promptly respond to the needs of all members.
• Check-in all members and acknowledge and assist with account messages.
• Enroll new members and process paperwork pertaining to account management.
• Provide tours of the Fitness Center while sharing knowledge of the Center as a whole.
• Assist members with equipment use.
• Clean the equipment and Center.
• Warmly welcome City of Surprise Special Interest Class participants to the Center.
• Help with set up and take down of equipment for Special Interest Classes.
• Train Front Desk Associates.
• Stock the Center with all necessary items to perform at a high level.
• Communicate all equipment malfunctions or damages to Recreation and Fitness Manager.
• Communicate all accidents and/or injuries to the Recreation and Fitness Manager.
• Provide leads for facility rentals.
• Serve as extra personnel for all facility rental events.
• Other duties as assigned

PREFERRED EXPERIENCE:

• Work Experience: 2 or more years of related work experience preferred.
• Required Skills and Abilities:
• Excellent verbal and written communication skills.
• Business and organizational attitude and skills.
• Multi-tasking skills and attention to detail.
• Creative, risk-taking, inventive attitude.
• Work independently, cooperatively, and providing leadership to others.
• Above average knowledge to Microsoft Office software and ability to learn computer applications

STANDARD UNIVERSITY EXPECTATIONS:

• Model and encourage collaboration among University departments assuring effective communication and operations.
• Understand the Universitys policies and, procedures, and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the Universitys Code of Conduct and Ethics.
• Provide leadership through conduct, attitude, and professionalism. Represent the University to students, external groups, faculty, and staff in a way that reflects positively on the University.
• Be mindful and supportive of the overall Mission of Ottawa University.
• Exercise Inclusivity in your daily actions accruing alignment within expectations of the Universitys Diversity Statement.

NOTE
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation, genetic information, or any other characteristic protected by law.

Qualifications

GRADUATE ASSISTANT GENERAL INFORMATION:
A limited number of graduate assistants are available through various departments and campus locations.

The selected candidates will be granted tuition waiver (18 credit hours per year) for one of Ottawa University's graduate programs, a partial meal allowance and a bi-weekly living stipend paid over 12 months. Renewals for a second year are based on the evidence of academic performance and quality execution of assigned duties.

International candidates are only eligible to pursue the on-campus MBA degree of the programs that are offered. International students must also be able to secure an F1 student visa and meet the international admissions criteria for acceptance into the Ottawa University MBA program.

Appointments are generally made to those students who have shown superior aptitude in their field of study as an undergraduate and who appear likely to render a high quality of service to the University through their appointment and service activities.

All Graduate Assistants must be eligible to work in the United States and present the proper documentation to the Human Resources Department prior to beginning their graduate assistantship.

Academic Requirements

An individual must first be accepted and enrolled in an Ottawa University graduate program to be eligible for appointment as a Graduate Assistant. Admission requirements are as follows:

1) Completed online admissions application at: https://www.ottawa.edu/

2) REQUIRED application fee

3) Submission of official undergraduate transcripts (3.0 GPA – minimum requirement) earned bachelor’s degree.

4) Submission of a personal statement regarding career goals and three professional references.

5) Other items as identified by the specific academic program

Application Requirements

Applicants must submit the following materials to be considered for employment.

• A completed employment application is required.
• Candidates should attach cover letter and resume.