Account Associate II (Finance)

Looking for a Full-Time finance position that has stability and room for growth?

We are hiring!

Hours for this role are Monday - Friday, 7:00 AM - 3:30 PM (flexible), there are possibilities of overtime.  After the training period, this is an opportunity for remote work available.  This position is located at 320 S. Walnut Street in the County Administration Building in Appleton.

Reporting to the Finance Deputy Director or Controller, the Account Associate II performs general accounting, accounts receivable and accounts payable functions including answering inquiries from county personnel and outside vendors regarding payments, and performs other office/clerical functions in support of department objectives.

Outagamie County Offers:

1. Health, Dental, and Vision options start the 1st of the month following 30 days of employment.
2. HSA (Health Savings Account) is available with employee/employer contributions or an FSA (Flexible Savings Account) is available.
3. Life Insurance for Full-Time Employees (Paid for by the County)
4. Short-term Disability (optional)
5. Long-term Disability available for Full-Time Employees (Paid for by the County)
6. Vacation, Comp Time, Sick Leave, Paid Holidays up to 12 days
7. Employee and Family Health Clinic located in the County Administration Building
8. Continuing Education
9. Retirement Options:

• Deferred Comp (Public Sector Retirement Savings Plan)
• Wisconsin Retirement System (retirement plan in which the county pays a portion and the employee pays an amount) 

 Outagamie County offers Benefit options and paid time off for team members that work 20 or more hours per week.  Learn more today by visiting:  https://www.outagamie.org/government/departments-f-m/human-resources/employee-benefits-information

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Reviews and processes incoming vouchers, checking for proper extensions, discounts, documentation, approval signatures, account numbers and dates.
• Reconciles pre-check reports to vouchers due for payment. Prints checks and check registers and ACH transmissions and forwards to proper department for distribution. Processes void checks and vouchers.
• Answers questions from vendors regarding payments and provides guidance to county departments regarding vendors, vendor setup, and payments.
• Prepares quotation requests and makes recommendations to departments for equipment, supplies, and other consumables.
• Assists the Purchasing Coordinator in administering the County's procurement card system.
• Enters journal entries into the general ledger; prepares outgoing invoices for various departments; enters daily accounts receivable receipts; and prepares vouchers and work orders.
• Runs monthly general ledger reports for distribution to departments and for the County Website.
• Prepares monthly sales tax report and prepares entry for ACH payment.
• Maintains telephone accounting software, pays the county's monthly main phone bills and allocates charges to proper general ledger accounts.
• Assists in budget preparation, the annual audit and other special projects.
• Answers questions about purchasing, travel, and various county policies and procedures and ensures compliance, which includes review of travel documents.
• Assists with filing and imaging of vouchers after return from Treasurer's office, journal entries and other documents as needed.
• As necessary, performs basic office tasks including answering phones; processing department mail; typing, copying, and faxing.
• Maintains regular and predictable attendance, works overtime/extra hours as required.
• Performs other duties as assigned.

• Associate degree in accounting or business administration with at least one to three years of accounts receivable experience.
• Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

• Knowledge of and demonstrated ability to conform to goals, policies, and procedures of the Department as well as the Outagamie County Work Rules and Terms of Employment.
• Knowledge of accounting and office procedures and business mathematics.
• Ability to do detailed work with a high degree of accuracy.
• Skill in operation of computers and knowledge the software programs utilized by the department.
• Demonstrated ability with speed and accuracy in data entry and typing functions.
• Ability to communicate effectively with other departments and vendors.
• Ability to follow instructions and adapt to change.
• Ability to work cooperatively with fellow workers.
• Ability to add, subtract, multiply, and divide simple mathematical calculations.
• Ability to lift, carry, push, pull or otherwise move up to 20 pounds, understanding and utilizing proper body mechanics.

OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.

Salary : $19 - $23