What are the responsibilities and job description for the Administrative Assistant position at OWL Services?
Who We Are
OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S.
With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year.
OWL Services’ companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo’s Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program.
Come join us! For more information visit OWLServices.com and follow us on LinkedIn.
The Role
The Office/Parts/Inventory Administrator will work closely with the Branch, Project, and Service Manager to oversee and assist with all related office, parts, and inventory duties. The ideal candidate will have previous office, warehouse, and inventory experience; preferably in a service or construction environment. Experience is preferred, but we are willing to train the right candidate.
Responsibilities
- Able to receive, ship, and track inventory.
- Occasionally perform front desk / reception duties – includes answering phones.
- Process counter sales.
- Periodically provide administrative support to field technicians.
- Assist with creating and updating service calls.
- Various data entry functions – includes scanning and filing documents.
- Operating forklift.
- Occasional part deliveries to field personnel.
- Any other duties or responsibilities, as assigned.
Qualifications
- Perform basic computer and system functions at an above average level.
- Shows organization skills with the ability to manage multiple priorities in a dynamic environment.
- Possess a strong work ethic.
- Excellent communication, analytical, and problem-solving skills.
- Self-motivated and driven with a passion for excellence.
Physical Requirements
The following physical activities described below are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions and expectations.
- Employees may be required to stand for extended periods of time, walk, bend, turn/twist, kneel, stoop, or crouch while performing this position's functions.
- Employees will occasionally lift, carry, move, or position objects weighing up to and including 50 lbs. consistently and heavier weighing items necessary at times.
- This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it.
- Will maintain a valid Driver’s License as well as a clean driving record.
Compensation and Benefits
- 10 Paid Holidays
- Flexible Time Off
- 401(k) Company Match
- Health, Dental, and Vision Insurance
- HSA and FSA
- Disability & Occupational Accident Insurance
- Company-Paid Life Insurance Policy
- Employee Assistance Program (EAP)
- World-class paid training program for you to learn the skills for long term career success.
Requisition #2134
