Executive Assistant

Job Responsibilities:

• Provide executive support to members of the C-suite
• Schedule internal and external meetings, appointments, and conference calls, often across multiple time zones. Maintain well-organized calendars despite frequent, last minute changes.
• Act as gatekeeper of executives’ schedule and accessibility. Able to think ahead and anticipate and resolve scheduling conflicts.
• Ensure that executives are well-informed and prepared for upcoming events while adhering to travel preferences and policies; plan and book extensive domestic and international travel. Arrange flights, hotels, and ground transportation, procure visas, maintain passports, and track travel credits. 
• Work on presentations, reports, correspondence and spreadsheets using the MS Office suite.
• Perform tasks include filing, copying, record keeping, internet research, and event planning.
• Process credit card expenses and expense reimbursements for multiple executives.
• Manage office supplies and equipment, mail/shipments, act as primary contact for facilities and IT. 

Job Details:

• Location: Downtown Seattle, WA
• Free Parking
• Pay Rate: $33-$36 per hour
• Hybrid; 2-3 days in office per week
• Temporary Assignment

Candidate Requirements:

• Bachelor’s degree  
• 5 years’ experience as executive assistant in a fast-paced organization or similar experience requiring extensive planning and organizing
• 3 years’ experience planning and managing domestic and international travel
• Proven ability to perform expense reporting, experience with Concur is a plus
• Savvy with communication technology – AV, video conference, skype, international travel options
• Detail oriented and highly accurate; learns from mistakes and proactively adjusts processes to prevent future occurrences
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• High level of confidentiality, sound judgment and discretion
• Exceptional organizational skills with ability to prioritize
• Flexibility to balance workload with changing deadlines and priorities
• Polished and professional demeanor and appearance in all situations
• Strong written and verbal communication skills and interpersonal skills
• Ability to work independently, operate in the grey and manage up
• Self-motivated with a willingness to find solutions to problems
• 3 years in financial services a plus

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