Executive Assistant

Job Duties and Responsibilities: 

• Support the CEO and other Executive staff while reporting to the Vice President of Operations
• Perform a wide range of administrative support functions to maximize the CEO’s efficiency and aide in high-trust functions
• Ensure completion of the CEO’s priorities and goals through employee communications and task management
• Draft internal & externals documents including non-disclosure agreements (NDA), agendas, manuals and guidelines, letters, and corporate updates
• Complex scheduling and calendar management requiring coordination across domestic and international time zones
• Manage CEO’s travel logistics including domestic and international flights, accommodations, transportation, meals, and registrations. Provide travel support for additional staff as needed. 
• Human Resources assistant; management of employee data, research policies and regulations, semi-monthly payroll and benefits processor
• Personal Assistant to the CEO; manage personal correspondence, household bills and contract vendors. Monitor investments and finances. Run errands as requested
• Provide planning and event support for supplier meetings and corporate events. 
• Compile and review materials for reports and presentations. 
• Corporate and Personal Full life-cycle vendor management as needed, including sourcing leads, RFP and bid analysis, vendor selection, performance monitoring and contract renewals or termination
• Provide administrative and office support including data entry, spreadsheet creation, and creation and maintenance of corporate and personal files. 
• Assist in training staff in Facilities Management and Administrative skills. 
• Maintain professionalism and strict confidentiality with all materials.

Job Information:

• Location: Edmonds/Mukilteo, WA
• Assignment Type: Direct Hire/Permanent Placement
• Salary: $100,000-$125,000 per year plus Bonus potential, 401K, PTO, Insurance, Cell Phone, and Car Allowance

Required Skills and Experience:

• Three to five years’ prior experience supporting a senior executive or team.
• Must be comfortable working in a diverse and inclusive work environment
• Enjoys working in a focused and driven environment that moves quickly 
• Experience managing high volumes of corporate or personal travel exceeding 30 weeks per year
• Must be able and comfortable to pivot from professional needs to personal needs at any given time - some days will include assisting the CEO within their home
• 4-year degree in business management, Certificate in Human Resources, or Certificate in Project Management a plus
• Experience working with cross functional global teams across multiple time zones
• Time Management and the ability to organize and coordinate multiple concurrent projects
• Problem solving and analysis
• Building relationships and obtaining agreement
• Written and verbal communication with parties from all demographics and cultures
• Pivoting and working in a fast-paced environment
• Exceptional skills in Microsoft Excel & Outlook required
• Able to work overtime as needed

#INDHP

Salary : $100,000 - $125,000