Central Office Assistant

CENTRAL OFFICE ASSISTANT

MINIMUM QUALIFICATIONS

• Practicing Catholic & committed to Catholic education and schools
• Administrative experience with knowledge of Google Drive and online databases
• Ability to assist with the development and implementation of a development program
• Ability to assist with the marketing/recruitment/retention program
• Experience in event planning and marketing/communications/public relations preferred
• Experience with donor databases, fiscal management, and gift solicitation from individuals/businesses preferred
• Ability to work independently and in a dynamic team environment with staff, volunteers, alumni, donors, parents, vendors, etc.
• Excellent communication, interpersonal, and organizational skills, including writing, oral presentations, and relationship management skills
• Ability to prioritize and problem-solve with a goal-oriented, forward-thinking work style
• Possess good clerical skills, detail oriented, well-organized
• Possess basic knowledge of computers and other office equipment
• Possess basic accounting skills
• Willing to accept responsibility
• Ability to work with public
• Good written and verbal communication skills, tactful and considerate, cheerful, good sense of humor
• Able to accept constructive criticism
• Dresses appropriately for position

REPORTS TO: Director of Advancement and Marketing and Controller

DEVELOPMENT PERFORMANCE RESPONSIBILITIES:

• PROGRAM MANAGEMENT
• Assists the Director of Advancement and Marketing and/or the system President in the preparation of publications and marketing materials for advancement, prepares mailings for various fund drives, events, and solicitations.
• Assists with the planning, organization, and supervision of volunteers, particularly as it relates to special events, fundraisers, or other major projects as essential to functions of development and marketing/recruitment.
• Work closely with alumni and committees related to alumni awards such as the Distinguished Alumnus, Athletic Hall of Fame, and Alumni Reunion Planning Committees.

• FUNDING
• Record and process incoming contributions, prepare acknowledgement letters, process billings for outstanding pledges, announcements, and other correspondence in a timely manner
• Responsible for the implementation and supervision of various campaigns and annual drives for fund development in gifts to the general operating fund, scholarships/tuition assistance programs, matching gifts, or restricted/donor-designated gifts.
• Provide leadership and coordinate special events, including but not limited to the Cardinal Crusade, the Staff Appreciation Party, the Shredding Party, Distinguished Alumni Brunch, and Panacea including: assist with Panacea booth chairs with areas including the silent auction, major raffle, basket raffle and other Panacea booths as needed.
• Develops and maintains contacts with business and industry in the community including solicitation for fundraising or other support of Pacelli Catholic Schools
• Provides regular reports to the Director of Advancement and necessary publics on funding activity progress, specifically as it relates to events and other key development and marketing/recruitment initiatives

• GENERAL
• Complies with and carries out the policies of the La Crosse Diocese and PCS
• Performs other tasks as assigned by the Director of Advancement and Marketing and/or the system President

AREAS OF RESPONSIBILITY:

Central Office Administrative Assistant/Scrip Desk Assistant

• Serve as the welcoming face and voice of Pacelli Catholic Schools
• Manage, assist and direct all visitors to the Central Office
• Ability to maintain and ensure confidentiality of sensitive information and materials
• Provide assistance to all Central Office staff as part of a team to aid in providing excellent customer service and continuing to grow and improve Pacelli Catholic Schools as a whole
• Assist in keeping Central Office clean and orderly
• Answer phone and direct them to the appropriate person
• Assist with mail (both internal and external) by sorting and distributing
• Perform all other duties as necessary to the position and based on the needs of the Central Office staff, as requested

Scrip Coordinator (Back up and Assist)

• In partnership with our Marketing Department, promote Pacelli Scrip program to families and the community to increase participation and overall sales
• Process gift card credit card orders and close daily batches
• Assist with conducting monthly inventory counts
• Process all walk-in orders

Job Types: Full-time, Part-time

Pay: $13.00 - $16.00 per hour

Expected hours: 30 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $13 - $16