Payroll Administrator

Payroll Administrator II

POSITION SUMMARY: This position is responsible for executing payroll duties in a capacity similar to the Payroll Administrator I. In addition, this role executes full cycle payroll company-wide and acts as a lead representative in the Payroll Department. This role interacts with HR, Benefits, third party vendors and employees daily.

SUPERVISION RECEIVED: Works under the direction and supervision of the Payroll Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Answers emails and phone calls daily from simple to complex employee questions regarding payroll.
• Utilizes the HRIS ticket tracking system to track inquiries and service level results.
• Communicates and follows up with all location HR and/or payroll representatives to ensure hours and related pay information for hourly/non-exempt and salaried personnel timesheets are entered, approved, and uploaded in payroll system timely and correctly prior to processing payroll.
• Ensure accurate and timely processing of Weekly, Biweekly, and Semi-Monthly payrolls.
• Audits Semi Monthly, Biweekly and Hourly payroll runs.
• Maintain well documented and well-organized payroll records.
• Responds to employees’ questions regarding paychecks and W2 forms.
• Verifies payroll reports with Payroll reps and subsidiary controllers.
• Resolves questions and problems associated with the payrolls.
• Manages workflow data from HR New hires, Rehires, Terminations, and LOAs along with pay changes, promotions, and position changes.
• Process leaves of absence, including coordinating vacation and sick hours as supplemental wages.
• Updates vacation and sick balances in E-time application.
• Processes all off cycle checks regularly.
• Responds to various government agencies.
• Compiles internal reports and provides reports to subsidiary controllers.
• Provides back up to managers on various projects, communicates information to coworkers.
• Create and build interdepartmental reports, as well as reports for businesses and third-party vendors.
• Agency Response, Employee communication, set up and processing of Wage Garnishments.
• Upholds Federal, state, and company regulations, policies and procedures.
• Other duties and payroll projects may be assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Associate’s degree or equivalent from two-year college or technical school; 3 to 5 years of related payroll experience; and/or combination of education and experience.
• Solid accounting, mathematical reasoning and deduction skills.
• Must be familiar with wage and hour laws, as well as payroll regulations.
• Protects personnel records adhering to Fed, state and company policies regarding privacy and confidentiality.
• Must execute professionalism, discretion, diplomacy, and possess sound decision-making skills.
• Must be able to operate a personal computer and other various standard office machines and equipment necessary to complete duties.
• Must have working knowledge of Microsoft Office applications, including Excel, Word, and Outlook.
• Experience with multi-state payroll.
• Partners with Human Resources, Benefits, Accounting, Finance and Tax departments on payroll related matters.
• Upholds Federal, state, and company regulations, policies and procedures.
• Ability to work in a fast-paced environment.
• Strong communication skills and ability to establish and maintain effective working relationships.
• Tax experience a plus but not required.
• Other duties and payroll projects may be assigned.

REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Education/Experience: Associate’s degree or equivalent from two-year college or technical school; or n three (3) to four (4) year payroll related experience and/or training. SAP a plus.
• Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. n Ability to write routine reports and correspondences. n Ability to speak effectively before groups of employees, customers, and vendors.
• Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. n Ability to compute rate, ratio and percent.
• Reasoning Ability: Ability to apply common sense understanding to carry out written or verbal instructions. n Ability to deal with problems involving a few concrete variables in standardized situations.
• Computer Skills: Must be able to operate a personal computer and other various standard office machines and equipment necessary to complete duties.

Job Type: Full-time

Pay: $26.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Rancho Cordova, CA 95670: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Tell us about your experience supporting and processing full-cycle payroll. Please be sure to include the number of employees you have processed payroll for, the type(s) of payroll(s) you have processed and the software you have used while processing payroll.

Experience:

• Payroll: 5 years (Required)

Work Location: In person

Salary : $26 - $30