Administrative Assistant

Administrative Assistant/Weighmaster This job is located in Gilroy

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include using a POS system, being a weighmaster/cashier, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our offices.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Run reports, update data, complete required reporting from various government agencies.
• All other task as assigned.

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• An associate degree or higher is required; additional qualification as an Administrative Assistant or Secretary from a trade school will be acceptable.

Benefits

• Kaiser Health Insurance HMO
• Dental insurance
• Vision Insurance
• Chiropractic Insurance
• Acupuncture Insurance
• Paid Vacation
• Paid Sick Time
• Bereavement Leave
• Paid Holidays
• Bonus Pay
• 401K

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Weekends as needed

Application Question(s):

• Are you currently able to commute to the job which is located in Gilroy, CA?
• Since our facilities are open Monday through Saturday are you ok working Saturday's having Sunday and another fixed day off during the week?

Education:

• Associate (Required)

Experience:

• Customer service: 3 years (Preferred)

Language:

• Bilingual English/Spanish a plus (Preferred)
• English/Spanish Bilingual (Required)

Work Location: In person