Administrative Coordinator

Overview

We are looking for a driven, energetic administrator to organize and execute work to support the national security mission within the National Security Directorate’s Emerging Threats and Technologies Division. This is a full-time position requiring a regular schedule of 40 hours in a 5- day (Mon-Fri) work week. As the Group Lead Administrator, you will directly support the NSD Threat Prevention and Resilience (TPR) Group Leader. This is a lead position that offers the opportunity to demonstrate impact, leadership, and team development.

Responsibilities

The Group Lead Administrator is proficient at calendaring, email management, and travel and actively manages the TPR Group Leader calendar, email, and travel and serves as primary administrative point of contact within the TPR Group and triages, delegates, and tracks actions within the administrative team. Specific administrative duties and expectations include, but are not limited to, the following:

• Exercise a high degree of sensitivity and confidentiality when dealing with business and personnel information, events, and activities.
• Possesses good customer service skills and regularly functions in a high-paced environment with conflicting priorities.
• Maintains contact with staff and all levels of management both within and outside of their group. Have occasional interactions with outside organizations.
• Participates on an administrative team to share information and network. Attends group meetings. Provides back-up support in absence of other administrators.
• Participates or leads small teams to solve issues or problems.
• Normally receives little or no instruction on daily work. Receives general instructions on new assignments of a complex nature.
• Ability to effectively manage email with a high degree of speed and accuracy. Experience maintaining multiple and constantly changing calendars.
• Provide administrative assistance to a variety of projects and programs.
• Working knowledge of departmental and company policies, procedures, and practices.
• Requires an extensive working knowledge of commonly used computer applications such as Microsoft Office Suite. Prepares, proofreads, and edits written correspondence and documents.
• Possesses thorough understanding of related systems and software applications.
• Completes complex tasks and mentor’s others to bring them up to operational level. May provide mentorship to junior administrative employees or newer staff.
• Coordinates group events, off-sites & activities; including coordination of all logistics for event/meeting.
• Process high volume of standard forms, including awards, purchase requisitions, expense reimbursement, and personnel requisitions.
• Coordinates complex travel for employees and visitors.
• May recommend process improvements and innovations for the Directorate or Group.
• May deal with classified information and should be willing to obtain a security clearance.
  
  

Qualifications

Minimum Qualifications:

• High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-
• AA degree or higher and 4 years of relevant experience in an administrative environment
• Experience in planning meetings and coordinating travel
  
  

Preferred Qualifications

• Familiarity with PNNL business systems and requirements.
• Familiarity supporting DOE-IN projects and priorities.
• Familiarity with classified subject areas, systems, and policies.
• Experience with planning meetings and coordinating travel.
• Familiarity with office support functions and ability to effectively apply procedures, and direct and delegate workflow of others as appropriate.
• Experience identifying potential administrative problems/areas for continuous improvement and recommending solutions and assisting with implementation.
  
  

Additional Information

This position requires the ability to obtain and maintain a federal security clearance.

Requirements

• U.S. Citizenship
• Background Investigation: Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.
• Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).
  
  

Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.

Testing Designated Position

This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.

About PNNL

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity

Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.

Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.

HSPD-12 PIV Credential Requirement

In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

Mandatory Requirements

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.

Rockstar Rewards

Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

• Research Associates excluded.
• Once eligibility requirements are met.
  
  

Click Here For Rockstar Rewards

Notice to Applicants

PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.

As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.

Minimum Salary

USD $26.92/Hr.

Maximum Salary

USD $39.57/Hr.