Executive Assistant to the Dean for the School of Dental Medicine

Description

Recruitment Period: 05/21/2024 - Until Filled

Status: Full-Time

Start Date:  07/01/2024

Salary Information: Annual Minimum Salary-$52,800-Annual Maximum Salary-$79,200

Hiring Range: $25.38-$31.73

Salary is commensurate with qualifications and experience. Pro-rated based on hours/week.

Pacific Northwest University of Health Sciences (PNWU) was founded as a 501(c) (3) non-profit medical institution in 2005 aimed at increasing access to health care in medically underserved areas of the Pacific Northwest.

The University currently offers the degrees of Doctor of Osteopathic Medicine, Doctor of Physical Therapy, Master of Arts in Medical Science, and Master of Science in Occupational Therapy enrolling over 550 students annually with plans to develop other programs and/or colleges. Interprofessional education partnerships with other universities adds another 100 students to the population. The campus includes 300 employees with academic programming spread over a five state region.

PNWU is located in Yakima, WA, a city of approximately 95,000 located in the south central part of the state near the eastern slopes of the Cascade Mountains in a major agricultural and outdoor recreation region. It is approximately 140 miles from Seattle, 170 miles from Portland, and 200 miles from Spokane. The Yakima Valley is a wonderful place to live, work and play. For more information, visit https://www.visityakima.com/.

General Summary:

Manages, coordinates, and performs complex administrative duties in support of an executive level position. Manages payroll and budgets, time and attendance and arranges travel and events, and manages projects and contracts. Serves as a point of contact with internal and external stakeholders. Coordinates continuing education and accreditation activities. Generates reports and  databases. Supports committees and assists with meetings. Assists with assessments. Mentors and trains administrative support staff.

Essential Job Functions:

•  Completes complex administrative tasks in support of a PNWU department or program. Responsible for scheduling, manages communications via mail, email, and phone.

•  Facilitates development of policies and procedures.

•  Assists with Human Resources tasks, including payroll, training, and on-boarding. Mentors and trains administrative staff.

•  Develops and implements workflows.  

•  Coordinates education related activities, including Continuing Education and accreditation. 

•  Supports committees and meetings with scheduling, recording minutes, and transcribing. Represents executives at meetings when necessary.  

•  Performs other related duties as assigned and based on departmental need. 

Requirements

Education:

• Required: Bachelor's Degree

Experience:

• Required: 4-6 years

Desired Skills, Knowledge and Abilities:

Skill in effective communication (both written and oral); skill in independent decision making; skill in performing a variety of duties, often changing from one task to another of a different nature; skill in problem solving; skill in public speaking; knowledge of administrative procedures and practices; knowledge of human resources principles and practices; knowledge of business management and fiscal practices; knowledge of computer and network operating systems; knowledge of customer service principles and practices; knowledge of project management principles, processes, and techniques; ability to apply effective and accurate data entry and typing skills; and ability to operate relevant equipment required to complete assigned responsibilities for the position. 

To ensure full consideration submit:

• A letter of introduction outlining background and qualifications for the position

• Detailed curriculum vitae

• Contact information for three professional references

The job announcement above is not the full job description, but represents the job responsibilities and requirements. A full job description can be provided upon request.

PNWU offers a comprehensive benefits package to eligible employees first of the month following date of hire and competitive salary.

Benefit Package (benefit eligible is at least .5 FTE):

• Health Benefits - Medical, Dental, Vision, Life Insurance
• Paid Time Off
• 403b with Roth Option
• Paid Holidays

For information about life in Yakima visit our PNWU page.

PNWU is a drug-free workplace, equal opportunity employer and educational institution. To request this publication in an alternative format, or to apply in an alternative format, please call Human Resources, 509.452.5100.