What are the responsibilities and job description for the Special Events Director position at Pack Brother Hospitality LLC?
Description
Responsibilities include developing a strategic plan for a business’ events and generating new sales when relevant. Plan, organize, and execute all aspects of each event, provide daily support to the event team, including set-up and logistics, book each venue, manage event staff, and coordinate with other departments to ensure a successful event execution. Provide excellent customer service to clients and new external relationships. Maintain a schedule of yearly events, manage the budget for each, answer vendor questions promptly, sell tickets, and complete other duties related to events as required.
Requirements
Primary
- Gathering information about the client’s objectives, budget and preferences
- Providing advice about food and bar menus, decor and entertainment
- Creating schedules of all activities for staff to follow during events
- Communicating with all vendors and suppliers before, during and after the event
- Managing the budget to ensure the event doesn’t cost more than originally planned
- Handling problems that arise to help the event go off smoothly
- Overseeing servers, kitchen staff, cleaning crews and other workers who will set up for, work during or clean up after the event
- Ensuring that events comply with insurance, health and safety standards
Skills and Qualifications
- Exceptional oral and written communication skills for dealing with clients, vendors and staff
- Strong organizational and planning skills to coordinate the actions of multiple parties
- Creative thinking skills to design events that fit the visions of the clients
- Multitasking ability necessary to move from one task to another at a fast pace
- Computer skills for using events management software, word processors, spreadsheets and e-mail
- Basic accounting skills to track spending and stick to a budget
- Knowledge of risk management to identify potential legal liabilities and take steps to mitigate them
- Good networking skills to build relationships with vendors and suppliers and attract new customers